Set up Signatures for Mobile Devices

Available from Version: 9.5 

Operating System: Browser 

empower® Add-in:Web Components

If your company uses the empower® Web Component for Outlook, you can also set up your signatures for mobile devices.

To do so, you need to set up your signatures on your mobile device, either via a QR code or via a link.

You will then be able to use your signature as a default signature in your e-mail application.

Note

To be able to set up your signature for mobile devices, the empower® Web Component for Outlook must be installed.

Note

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For further information regarding the requirements for empower® Mails Online, see Technical Requirements for empower® Mails Online.

For further information regarding the preparations for empower® Mails Online, see Preparations for empower® Mails Online.

For further information regarding the setup of empower® Mails Online, see Adjust App Registration for empower® Mails Online.

Set up Signature

To set up your signatures for mobile devices via Outlook Online, follow the following steps:

  1. Open an e-mail draft.

  2. Navigate to the group Add-ins.

  3. Click on the button empower Mails (Figure 182, “Button empower Mails”).

Figure 182. Button empower Mails

Button empower Mails

  1. Choose the option Signatures (Figure 183, “Option Signatures”).

    All available signatures open in a sidepane on the right-hand side of your browser window.

Figure 183. Option Signatures

Option Signatures

  1. On the bottom of the sidepane, click on the button Set up on mobile device (Figure 184, “Button Set up on mobile device”).

Figure 184. Button Set up on mobile device

Button Set up on mobile device

  1. Scan the QR code in the sidepane with your mobile device (Figure 185, “Access Signature Management” (1)).

    The signature management opens in your default browser on your mobile device.

    1. If your company does not allow the usage of QR codes or you cannot scan the QR code, copy the link underneath the QR code (Figure 185, “Access Signature Management” (2)).

      If you are already using Outlook Online on your mobile device, click on the link to open it.

      Alternatively, you can also send this link to your mobile device and open the signature management via this link.

Figure 185. Access Signature Management

Access Signature Management

  1. In the signature management, click on the signature your want to use (Figure 186, “Signature Management on Mobile Device”).

    The signature is then copied to your clipboard. A confirmation message appears on your screen.

  2. Now, switch to your e-mail application on your mobile device.

  3. Here, navigate to the signature management of your application and create a new signature.

  4. Paste the signature you have copied into this new signature and save it as your default signature.

    The signature will now be used for future e-mails.

Figure 186. Signature Management on Mobile Device

Signature Management on Mobile Device

Important

Signatures cannot be used in iOS version 17.6. All other versions are compatible.

Signatures which include pictures cannot be copied on iOS devices.

Note

If scanning the QR code with your iPhone leads to opening an integrated browser in your camera application, click on the globe symbol in the lower right corner to open your browser.

Note

The signature management uses your default browser language while Outlook uses your default Microsoft Office language.

If you have set different languages, the languages in the signature management and in Outlook might differ.

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