Preparations for empower® Mails Online

Available from Version: 9.3 (Client), 9.4 (Backend)

Required Permissions: IT Admin

This article provides basic information on preparing for the implementation and rollout of empower® Mails Online. It includes details on requirements, rollout scenarios and important configuration steps.

Rollout Preparation for empower® Mails Online

For empower® Mails Online, Single Sign-On is used.

A one-time app registration is required for this purpose.

If you are already a customer at empower®, follow the instructions under Adjust App Registration for empower® Mails Online to make the required adjustments to your app registration.

If you are a new customer, follow the instructions under Script for App Registration in Microsoft Entra ID to set up your app registration. Then, follow the instructions under Adjust App Registration for empower® Mails Online.

Note

empower® can only be rolled out once the app registration has been created.

To use empower® Mails Online, the empower® Web App must be set up.

For further information regarding the setup of the empower® Web App in versions lower than version 9.7, see Set up the empower® Web App.

For further information regarding the setup of the empower® Web App in versions equal to and higher than version 9.7, see Install the empower® Backend (Version >= 9.7).

Roll out empower® Mails Online

There are two possible scenarios if you want to roll out empower® Mails:

  • You are already a customer and have already rolled out the desktop version of empower®.

  • You are a new customer and have not yet rolled out empower® at all.

Depending on the circumstances, you need to perform different steps for the rollout.

Rollout empower® Completely

If you roll out empower® in combination with empower® Mails Online, you need to perform the following steps:

If you host empower® in your own corporate cloud, provide empower® Support with the following information from your app registration:

  • Application ID (Client ID)

  • Application ID URI

Once you have performed these steps, you can begin to make further configurations for the use of empower® Mails Online.

The following additional steps must be performed:

  • Distribute manifest file.

  • Enable empower® Mails Online.

  • Enable the use of mobile signatures.

Distribute Manifest File

Before users can use empower® Mails Online, you need to distribute the manifest file for the online add-in.

For further information regarding the respective procedure, see Set up the empower® Web Components for Office Online.

Enable empower® Mails Online

To enable empower® Mails Online, you can use the empower® Admin Center.

To enable the feature, follow the following steps:

  1. Open the empower® Admin Center.

  2. Navigate to the tab Customizing.

  3. Navigate to the tab Features.

  4. In the feature tree, make sure the checkbox for Signature Management is ticked.

Note

For further information regarding the empower® Admin Center, refer to our empower® Admin Center manual.

Alternatively, you can use the following SQL query on the database to enable the feature:

 
UPDATE [core].[ConfigurationFeatures] 

SET [IsActivated] = 1, 

[LastModifiedOn] = GETUTCDATE() 

WHERE [Id] = ‘empower.SignatureManagement’

Note

If you host empower® in the empower® Cloud, empower® Support will make the required changes for you.

Enable the Use of Mobile Signatures

To enable the use of mobile signatures, you can also use the empower® Admin Center.

To enable the use of mobile signatures, follow the following steps:

  1. Open the empower® Admin Center.

  2. Navigate to the tab Configuration.

  3. Expand the section empower Mails.

  4. Under Mails Online Signatures Web Link, enter the link to your company's signature page.

    The link is composed as follows:

    https://[PUBLIC ENDPOINT NAME]/empower/websync/signatures

    1. Replace the placeholder for the DNS name with your company's DNS name.

  5. At the bottom of the page, click on the button Save.

This link is used by users to access the empower® Signatures online.

Note

For further information regarding the empower® Admin Center, refer to our empower® Admin Center manual.

Alternatively, you can use the following SQL query on the database to set the respective link:

 
UPDATE [core].[ConfigurationSettings] 

SET Value = 'https://[PUBLIC ENDPOINT NAME]/empower/websync/signatures', 

[LastModifiedOn] = GETUTCDATE() 

WHERE [Id] = 'client.mails.Online.SignaturesWebLink'

Replace the placeholder for the DNS name with your company's DNS name.

Note

If you host empower® in the empower® Cloud, empower® Support will make the required changes for you.

Rollout empower® Mails Online Only

If you roll out empower® Mails Online in addition to an existing installation of empower®, you need to perform the following steps:

Once you have performed these steps, you can begin to make further configurations for the use of empower® Mails Online.

The following additional steps must be performed:

  • Distribute manifest file.

  • Enable empower® Mails Online.

  • Enable the use of mobile signatures.

All additional steps can be performed ad in a complete rollout of empower®.

For further information, see Rollout empower® Completely.

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