Company Management

Available from Version: - 

Operating System: Windows 

empower® Add-in: Content Enablement
Label_For_Administrators.svg

As an empower® Administrator, you have access to the company and location management in empower® for Word.

The data from the company and location management is used to fill in documents and to create signatures.

In Word, you can access the company management via the group empower.

Here, click on the lower part of the split button Fill in document (Figure 1335, “Split Button Fill in document”).

Figure 1335. Split Button Fill in document

Split Button Fill in document

Choose the option Companies (Figure 1336, “Option Companies”).

A dialog box opens.

Figure 1336. Option Companies

Option Companies

Note

If another user is currently working in the company management, a dialog box opens (Figure 1337, “Dialog Box for Simultaneous Work”).

Figure 1337. Dialog Box for Simultaneous Work

Dialog Box for Simultaneous Work

You cannot work in the company management simultaneously.

Manage Companies

In the company management, you can see all existing companies on the left-hand side.

If you have selected a company from the list, the company data is displayed on the right-hand side.

Create a New Company

To create a new company, follow the following steps:

  1. Click on the button Create Company (Figure 1338, “Button Create Company”).

Figure 1338. Button Create Company

Button Create Company

  1. Enter the display name for the company (Figure 1339, “Add Company” (1)).

  2. Select the legal entity type (Figure 1339, “Add Company” (2)).

  3. Click on the button Apply (Figure 1339, “Add Company” (3)).

    On the right-hand side, the empty company fields appear.

Figure 1339. Add Company

Add Company

  1. To add a logo, click on the button Select logo (Figure 1340, “Company Fields” (1)).

  2. Select the logo you want to use.

  3. Then, fill in all company fields (Figure 1340, “Company Fields” (2 + 3)).

    The company fields vary depending on the legal entity type you have chosen.

Figure 1340. Company Fields

Company Fields

  1. Depending on the field type, either click on the button Edit or type directly into the input fields.

    If you click on the button Edit, a dialog box opens (Figure 1341, “Add Values”).

    1. Here, click into the field Click here to add a new item.

    2. Type in the value you want to add and press Enter.

      If you add multiple values, you can change the display order using the two arrow symbols.

    3. Then, click on the button OK.

Figure 1341. Add Values

Add Values

  1. To enter the company's banking information, click into the field Click here to add a new item (Figure 1340, “Company Fields” (3)).

    The fields to fill in vary depending on the legal entity type you have chosen.

  2. To save the new company, click on the button OK.

    Alternatively, you can proceed and add a location to the company.

If any required fields are not filled in, you cannot save the company. The respective fields will be highlighted.

Important

A company requires at least one location. If a company does not have any locations, it will not be visible for the users and they cannot choose this location when filling in a document.

Note

The available company fields are predefined in the data scheme according to legal entity type and location and can only be modified via the EAV editor.

Note

For further information regarding the setup of the document template, see Template Assistant.

Edit and Delete Companies

To edit an existing company's name or legal entity type, select the company and click on the pen symbol (Figure 1342, “Pen Symbol for Company”).

To save you changes, click on the button Apply.

Figure 1342. Pen Symbol for Company

Pen Symbol for Company

If you change the legal entity type of a company, a dialog box opens (Figure 1343, “Dialog Box for Legal Entity Type Change”).

To confirm the process, click on the button Yes.

Figure 1343. Dialog Box for Legal Entity Type Change

Dialog Box for Legal Entity Type Change

To edit the company data, select the company from the list.

On the right-hand side, you can edit the logo, the company fields and the banking information.

To delete a company, select it from the list and click on the X symbol (Figure 1344, “Cross Symbol for Company”).

A dialog box opens.

Figure 1344. Cross Symbol for Company

Cross Symbol for Company

To confirm the process, click on the button Yes (Figure 1345, “Dialog Box for Company Deletion”).

Figure 1345. Dialog Box for Company Deletion

Dialog Box for Company Deletion

To edit the permissions for the company, click on the button Edit permissions for selected company (Figure 1346, “Button Edit permissions for selected company”).

A dialog box opens.

Figure 1346. Button Edit permissions for selected company

Button Edit permissions for selected company

In this dialog box, you can grant permissions to other users, remove permissions from users or change the permissions for users (Figure 1347, “Permissions”).

Figure 1347. Permissions

Permissions

If the inheritance symbol is displayed next to a user, this user has been granted permissions via the database (Figure 1348, “Inheritance Symbol”). These permissions cannot be changed via the user interface.

Therefore, the permissions and the drop-down menu are grayed out.

Figure 1348. Inheritance Symbol

Inheritance Symbol

To add a user to the list, follow the following steps:

  1. Click on the button Add (Figure 1349, “Button Add”).

Figure 1349. Button Add

Button Add

  1. Enter the name of the user or the group into the search bar and press Enter.

  2. Select the respective user or group.

  3. Click on the button Add (Figure 1350, “Add User”).

    The user will be added with the permission Read only.

Figure 1350. Add User

Add User

To change the permission, expand the drop-down menu and select the permissions you want to grant to the user or group.

To remove a user or a group from the list and therefore remove their permissions, select the user or group and then click on the button Remove.

The user or group is removed from the list. No confirmation is necessary.

If you have finished, click on the button Close.

Important

If you grant the permissions Author or Administrator to a user, the user must have been assigned the role EAV Company Admin via the database.

Important

If you delete a company or a location, users who have set this company or location as their default will be notified.

They can then choose another company as their default.

Manage Locations

To expand the company entry and show all locations of the company, click on the arrow symbol next to the company.

If you have selected a location, the location data is displayed on the right-hand side.

Create a New Location

To create a new location, follow the following steps:

  1. Select the company for which you want to add a location.

  2. Then, click on the button Create location (Figure 1351, “Button Create location”).

Figure 1351. Button Create location

Button Create location

  1. Enter the display name for the location (Figure 1352, “Add Location” (1)).

  2. Click on the button Apply (Figure 1352, “Add Location” (2)).

    On the right-hand side, the empty location fields appear.

Figure 1352. Add Location

Add Location

  1. To add a logo, click on the button Select logo (Figure 1353, “Location Fields” (1)).

  2. Select the logo you want to use.

  3. Then, fill in all location fields (Figure 1353, “Location Fields” (2)).

Figure 1353. Location Fields

Location Fields

  1. To save the new location, click on the button OK.

If any required fields are not filled in, you cannot save the location. The respective fields will be highlighted.

Edit and Delete Locations

To edit an existing location's name, select the location and click on the pen symbol (Figure 1354, “Pen Symbol for Location”).

To save you changes, click on the button Apply.

Figure 1354. Pen Symbol for Location

Pen Symbol for Location

To edit the location data, select the location from the list.

On the right-hand side, you can edit the logo and the location fields.

To delete a location, select it from the list and click on the X symbol (Figure 1355, “Cross Symbol for Location”).

A dialog box opens.

Figure 1355. Cross Symbol for Location

Cross Symbol for Location

To confirm the process, click on the button Yes (Figure 1356, “Dialog Box for Location Deletion”).

Figure 1356. Dialog Box for Location Deletion

Dialog Box for Location Deletion

Translate Companies and Locations

To add a translation for a company or a location, follow the following steps:

  1. Select the company or location from the list on the left-hand side.

  2. Then, choose the language you want to add a translation for (Figure 1357, “Languages”).

Figure 1357. Languages

Languages

  1. To add a logo, click on the button Select specific logo for [language] (Figure 1358, “Logo for Translation”).

  2. Select the logo you want to use.

  3. Then, fill in all fields.

Figure 1358. Logo for Translation

Logo for Translation

  1. To save the translation, click on the button OK.

You can add separate logos for all languages.

Note

Some fields are not editable in translations. They have the same values (e.g. names) in all languages.

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