The Multilingualism feature helps the user to easily manage items that exist in empower® in different languages. A language can be assigned to any item – be it slide, presentation, object, or master. If the same element is saved in different language versions, a language union can be established. This connection enables you to open different language options for the same element (such as the same presentation in a different language) via the Language Switch button in the empower® ribbon.
You are also able to filter items in the library by language. In doing so you avoid having to perform time-consuming searches for items in the library and the necessity of subfolders for different languages.
To assign a language to an element within the library, perform a right-click on the desired element and in Languages select the desired language after clicking Change Language.
If a new slide is to be saved to the library, it can have a language directly assigned to it in the save dialogue. Which languages are to be made available can be preset by the administrator in Settings of empower®.
To change the currently assigned language to an element within the library, perform a right-click on the desired element and in Languages select the desired new language after clicking Change Language, similar to assigning a language in the first place. All available languages which differentiate from the currently assigned language, will be selectable.
In addition to multiple languages, you also have the possibilities to assign the value Universal.
All elements marked as Universal are displayed in the library regardless by which language the library is filtered. Items marked as Universal are thus available in all languages. This function is useful for graphical elements or slides with elements that do not contain any text.
Once the multilingualism function is activated, library content can be filtered and edited according to its assigned language. Using the language filter, you are thus able to choose only to display German content, for example.
As mentioned before, when filtering by a certain language, only elements that have been assigned to the language and elements that have been marked as universal will be shown.
Clicking on Reset filters will reverse the chosen filter settings and reveal all content.
You can find further information in chapter Multilingualism
A right-click on an element in the library will open a menu. If you hover over Collaboration you will be presented with different options: in Set Language, the language that has been assigned to a slide is displayed. Here, you can also change to a further previously set language. In Remove language, a language allocation can be completely deleted. This corresponds to the Not assigned option. In addition, a language union between two elements can be established. To do so, select Mark for language union. Afterward select Create language union at the ‘partner element’ and the elements will be added to the union. In Language variants, you can choose to display all language versions of a slide. A second library window will open in which the selected slide will be marked in the library. By selecting Leave language union, a language union can be disconnected.
A further function entails the possibility to Mark a language union as outdated, for example, when a slide has been altered, and these changes are also to be made to the other slides within the language union. This function works independently from empower®’s update function.
If you edit a slide in a language union, you will be informed that this slide is in a language union after saving it to the library. empower® will then inquire if the other language versions of the slide are now outdated and require updating. If you click on Yes, all slides in the language union within the library will be automatically marked as outdated.
You are also able to mark the slide as outdated directly in the library by right-clicking the slide and selecting Mark as outdated. The advantage of this function is the possibility of now being able to filter the library for outdated slides. All we have to do is click the filter Language variant outdated
You now have a complete overview over which slides may need revising or a new translation. If you right-click on a slide marked as outdated, you may insert the outdated slide together with the new language version into the current presentation. If there are multiple updated versions of a slide in a language union, you can select which of the current language variants are to be shown together with the outdated version. Now you can see where changes are to be made at a single glance.
You can use the Language Switch button in an open presentation to change the language of the complete presentation with a single click. Simply select the desired language, and apply it to either the whole presentation, or just the selected slide.
If a slide has not been saved to the library in a required language, a notification will appear.
This flag can be removed with the Language Switch button.