Set up the Picture and Icon Library

Available from Version: July 2026

Operating System: Windows, macOS, Browser

empower® Add-in: AI
Label_For_Administrators.svg

As an administrator, you can create and manage the company-wide picture and icon library.

The picture and icon library is used by empower® AI to retrieve pictures and icons to fill in slide layouts.

This picture and icon library can be equipped with pictures and icons that reflect your company's needs and design guidelines.

General Structure

The picture and icon library consists of a .zip folder.

The .zip folder can be filled as required. Pictures and icons can be added directly on the first level of the .zip folder or they can be clustered in subfolders.

In addition, the .zip folder contains a metadata file named metadata.csv.

This file contains metadata for the pictures contained in the library.

For example, the folder structure may look as follows:

  • Picture & Icon Library.zip

  • Picture1.png

    • Folder1

      • Picture2.png

      • Picture3.png

    • Folder2

      • Picture4.png

      • Picture5.png

    • Folder3

      • Icon1.svg

      • Icon2.svg

  • metadata.csv

Note

Pictures can be added in all common picture formats, except .svg.

If a picture is added in .svg format, it will be recognized as an icon.

Icons must be added in .svg format to be recognized as icons.

Prepare the Metadata File

The file metadata.csv contains a semicolon-separated list that contains the full file names (including path and file extension) and metadata information such as descriptions for all pictures and icons.

Depending on the system, file paths can be displayed using single forwards slashes (/) or double backslashes (\\).

The file is structures as follows:

 
Name;Description
Picture1.png; This is the description of Picture1
Folder1/Picture2.png; "Laptop; Notebook; Display"
Folder3/Icon1.svg; This is the description of Icon1

Note

To avoid excessive costs, the maximum size of the .zip file is by default limited to 300MB.

It is recommended to create the file using Microsoft Excel, as Excel automatically places semicolon‑separated values in quotation marks, ensuring proper formatting without manual adjustments.

Upload Your Picture and Icon Library

After creating your picture and icon library, send the .zip folder to your Onboarding Specialist or Customer Success Manager.

Your Onboarding Specialist or Customer Success Manager will then upload your picture and icon library to the empower® AI Backend.

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