Compress Pictures with the File Size Inspector

The empower^® File Size Inspector can be used to view the size of your entire presentation and of single pictures.

To reduce the size of a picture and therewith reduce the size of the entire presentation, you can compress pictures using the PowerPoint built-in compress function.

To open the File Size Inspector, navigate to the group Finalize and click on the button Check (Figure 1, “Button Check”).

A drop-down menu opens.

In the drop-down menu, choose the option File Size Inspector (Figure 2, “Option File Size Inspector”).

The File Size Inspector opens in the side pane.

At the top, you can see the overall file size (Figure 3, “Overall File Size”).

The file size is the sum of the size of all included pictures in addition to the rest of the presentation size.

Underneath, all slides that contain pictures are listed (Figure 4, “Slide List – Collapsed”).

The overall size of all pictures on a slide is stated next to the slide number.

The slides are listed descending by their overall size.

To navigate to one of the slides, click on the respective slide number in the list.

To compress all pictures on a slide at once, click on the button Compress All (Figure 5, “Button Compress All”).

A dialog box opens.

This dialog box offers the PowerPoint built-in compression options.

Change the settings according to your requirements and then click on the button OK.

To view all pictures contained in a slide, expand the view by clicking on the little arrow symbol next to the slide number (Figure 6, “Slide List – Expanded”).

All pictures are displayed in a list. Next to each picture, you can see its size.

To navigate to one of the pictures, click on the picture title in the list.

You are navigated to the respective slide and the respective picture on the slide is selected automatically.

To compress a single picture or a selection of pictures within the same slide, tick the checkboxes for the respective pictures and then click on the button Compress (Figure 7, “Button Compress”).

To compress all pictures within a slide in the expanded view, tick the checkbox next to the slide number. All checkboxes for the respective slide are selected automatically.

Click on the button Compress.

A dialog box opens.

This dialog box offers the PowerPoint built-in compression options.

Change the settings according to your requirements and then click on the button OK.

If you leave the File Size Inspector open while working on your presentation, click on the refresh symbol in the upper right corner (Figure 8, “Refresh Symbol”).

All changes that have been made since last opening or refreshing the File Size Inspector are displayed.

Pictures that have been deleted from the presentation are removed from the list and pictures that have been added are added to the list.

If your presentation does not contain any pictures, a message is displayed in the side pane (Figure 9, “No Pictures to Compress”).