Version History

Available from Version: - 

Operating System: Browser 

empower® Add-in: Web Components

Via the version history, you can view older versions of an element and restore them if required.

A new version of an element is saved to the version history each time a new version of the element is saved to the empower® Library.

If you copy and paste an element, the new version will have its own version history. It does not inherit the copied element's version history.

To view the version history of an element, right-click on the element. A context menu opens. In the context menu, click on the option Version History (Figure 1, “Option Version History in Element Context Menu”).

Figure 1. Option Version History in Element Context Menu

Option Version History in Element Context Menu

The version history opens in a new window (Figure 2, “Window Version History”).

Figure 2. Window Version History

Window Version History

In the window Version History, you can see a timeline of all available versions on the left. You can also view the editor as well as the saving date and time for each version. The current version is highlighted (Figure 3, “Highlight for Current Version”).

On the right-hand side, you can see a preview of the element version.

Figure 3. Highlight for Current Version

Highlight for Current Version

If you are using the empower® Web App, use the button Open to open the current version in your desktop application (Figure 4, “Button Open for Current Version”).

Figure 4. Button Open for Current Version

Button Open for Current Version

To download the current version to your device, open the drop-down menu for the split button Open and click on the option Download.

If you are using the empower® Library in an Office Online application, use the button Insert to insert the current version into your presentation.

Note

Alternatively, you can access the version history of an element via the navigation bar in the empower® Library.

Note

To view the version history, the permission role Reader is sufficient. To restore a version, you need have Editor or Administrator permissions.

For further information regarding the permission concept, see Permission Concept.

Note

The version history is available for single elements and slides but not for presentations.

Use and Restore Older Versions

If you select an older version of the element, you have further options.

Similar to the current version, click on the button Open to open the version in your desktop app (Figure 5, “Button Open for Old Version”).

In the empower® Web App and in the empower® Library in the Office Online applications, you also have the additional options mentioned above.

Figure 5. Button Open for Old Version

Button Open for Old Version

To restore the selected version, click on the button Restore (Figure 6, “Button Restore”).

The older version will be restored and replaces the current version in the empower® Library. The current version is not deleted but will still be displayed in the timeline and can be restored if required.

Afterwards, you can insert this version into your presentation from the library.

Figure 6. Button Restore

Button Restore

Compare Versions

To compare one of the older versions with the current version, select the older version and click on the button Compare (Figure 7, “Button Compare”).

Figure 7. Button Compare

Button Compare

The older version is shown on the left and the current version is shown on the right (Figure 8, “Comparison”).

Figure 8. Comparison

Comparison

Delete Version

To delete an older version from the timeline, select the version and click on the button Delete (Figure 9, “Button Delete”).

A dialog box opens.

Figure 9. Button Delete

Button Delete

To confirm the deletion, click on the button Yes (Figure 10, “Dialog Box for Deletion”).

The selected version will be removed from the timeline.

Figure 10. Dialog Box for Deletion

Dialog Box for Deletion

Advanced Settings in Version History

To open advanced settings for the version history, click on the button Advanced (Figure 11, “Button Advanced”).

A drop-down menu opens.

The button is available for the current version as well as for the older versions.

Figure 11. Button Advanced

Button Advanced

In the drop-down menu, you have two additional options (Figure 12, “Drop-Down Menu for Button Advanced for Unlocked Version”).

Figure 12. Drop-Down Menu for Button Advanced for Unlocked Version

Drop-Down Menu for Button Advanced for Unlocked Version

  1. Lock the currently selected version so it cannot be deleted from the timeline.

    To do so, click on the option Lock version. A dialog box opens. To confirm the process, click on the button Yes (Figure 13, “Dialog Box for Locking”).

    The version will be locked. A lock symbol appears next to the version in the timeline (Figure 14, “Locked Version”) and the button Delete is removed if the respective version is selected.

    To unlock the version, click on the button Advanced again and then click on the option Unlock (Figure 15, “Drop-Down Menu for Button Advanced Locked Version”).

Figure 13. Dialog Box for Locking

Dialog Box for Locking

Figure 14. Locked Version

Locked Version

Figure 15. Drop-Down Menu for Button Advanced Locked Version

Drop-Down Menu for Button Advanced Locked Version

  1. Delete all versions except the current one.

    To do so, click on the option Delete old versions. A dialog box opens. To confirm the deletion process, click on the button Yes (Figure 16, “Dialog Box for Bulk Deletion”).

    If you have locked versions before using the option Delete old versions, the locked versions will not be deleted.

Figure 16. Dialog Box for Bulk Deletion

Dialog Box for Bulk Deletion

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