Manage Content in empower®

Available from Version: - 

Operating System: Browser 

empower® Add-in: Web Components

In empower®, you can manage your content in one location.

Once you have saved content to the empower® Library, you can move the content by using the cut, copy and paste actions, rename the content or delete it from the library again.

You can execute these actions if you have the required permissions.

Note

For further information regarding the permission concept, see Permission Concept.

For further information regarding the creation of content in the empower® Library, see Create New Content in Library.

Save Content to the Library

Once you have created a new presentation in PowerPoint Online, you can save this presentation to the empower® Library.

To do so, follow the following steps:

  1. Click on the button Save in the empower® Ribbon (Figure 1, “Button Save”).

    The empower® Library opens.

Figure 1. Button Save

Button Save

  1. Navigate to the folder in which you want to save the presentation.

  2. Enter a name for the presentation (Figure 2, “Save Presentation” (1)).

  3. Click on the button Save (Figure 2, “Save Presentation” (2)).

    Your presentation is uploaded to the empower® Library.

Figure 2. Save Presentation

Save Presentation

After your presentation has been uploaded, a message appears in the library window (Figure 3, “Successful Upload”).

To leave the library view, click on the button Close.

Figure 3. Successful Upload

Successful Upload

Important

Files that are bigger than 500MB cannot be saved to the empower® Library.

Note

Files that are protected either by the Office built-in document protection or by Microsoft Purview Information Protection cannot be processed by empower®.

Files with Microsoft Purview Information Protection labels similar to Public can be processed.

For further information regarding Microsoft Purview Information Protection, see Protect your sensitive data with Microsoft Purview.

Note

You can only save presentations in PowerPoint Online.

The saving function is not available for other elements such as single slides or elements in Word Online and Excel Online.

Overwrite Content

To overwrite a presentation, follow the following steps:

  1. Click on the button Save in the empower® Ribbon.

    The empower® Library opens.

  2. Navigate to the folder in which you want to save the presentation.

  3. Select the element you want to overwrite.

  4. Click on the button Overwrite (Figure 4, “Button Overwrite in Library”).

    A dialog box opens.

Figure 4. Button Overwrite in Library

Button Overwrite in Library

  1. Here, confirm that you want to overwrite the presentation by clicking on the button Yes (Figure 5, “Dialog Box on Overwrite”).

    Your presentation is uploaded to the empower® Library.

Figure 5. Dialog Box on Overwrite

Dialog Box on Overwrite

After your presentation has been uploaded, a message appears in the library window.

To leave the library view, click on the button Close.

Advanced Settings

If you overwrite a presentation, you can decide if you want to distribute updates for slides included in the presentation that are part of an update group.

To do so, switch the toggle button for Updates to On (Figure 6, “Toggle Button Updates”).

Updates will be distributed for all slides in the presentation that are part of an update group.

Figure 6. Toggle Button Updates

Toggle Button Updates

Important

If you overwrite a presentation that contains slides which are part of an update group, make sure the presentation has been inserted from the empower® Library in the PowerPoint desktop application once before.

Due to technical reasons, update links might get removed if the presentation has never been opened or inserted from the desktop application before.

Cut, Copy and Paste Content

You can use the cut, copy and paste actions to create duplicates or to move content from one location in the library to another.

You can cut and paste elements and folders but folders cannot be copied.

You can also select multiple elements at once. However, the selection of elements and folders at the same time is not possible.

To cut out an element, select the element and click on the button Cut in the navigation bar (Figure 7, “Button Cut”).

Figure 7. Button Cut

Button Cut

The element is marked as cut out until it is pasted again.

To copy an element, select the element and click on the button Copy in the navigation bar (Figure 8, “Button Copy”).

Figure 8. Button Copy

Button Copy

As soon as you have either used the cut or the copy action, the paste action becomes available.

To paste an element to a location in the empower® Library, navigate to this location. Then, click on the button Paste in the navigation bar (Figure 9, “Button Paste”).

Figure 9. Button Paste

Button Paste

To exit the pasting process, click on the button Cancel in the navigation bar (Figure 10, “Button Cancel”).

Figure 10. Button Cancel

Button Cancel

The element or the folder is pasted to the location.

Note

Alternatively, you can access the options Cut, Copy and Paste via the context menu of elements or folders.

Note

If you paste an element to a folder in which another element with the same name is present, a number in brackets is added to your copy's name.

If you paste a folder to a location in which another folder with the same name is present, both folders keep this same name.

Important

You cannot cut, copy or paste the subsections of the section Design Templates as a whole. However, you can copy and paste content from these locations to other locations.

Rename Content

To rename an element or a folder, select it in the library. Then, click on the button Rename in the navigation bar (Figure 11, “Button Rename”).

Figure 11. Button Rename

Button Rename

Type in the new element name (Figure 12, “Rename Element”).

Figure 12. Rename Element

Rename Element

To finish the renaming process and save the new name, either press Enter or select another element.

If you rename an element in a folder in which another element with the same name is present, a number in brackets is added to the element name.

If you rename a folder in a location in which another folder with the same name is present, both folders keep this same name.

Note

Alternatively, you can access the option Rename via the context menu of elements or folders.

Important

You cannot rename the subsections of the section Design Templates. However, you can rename content inside these subsections if you have the required permissions.

Delete Content

To delete content, select it in the library. Then, click on the button Delete in the navigation bar (Figure 13, “Button Delete”).

Figure 13. Button Delete

Button Delete

If you have selected any element that is not a root element of an update group, you will be asked if you really want to delete the element.

To confirm the deletion process, click on the button Yes (Figure 14, “Dialog Box for Deletion”).

Figure 14. Dialog Box for Deletion

Dialog Box for Deletion

If you have selected a root element of an update group, the dialog box contains a message telling you that this element is a root element. You can then decide if you really want to delete the root element and break all update links.

To confirm the deletion process, click on the button Yes (Figure 15, “Dialog Box for Root Element Deletion”).

Figure 15. Dialog Box for Root Element Deletion

Dialog Box for Root Element Deletion

The element is deleted from the empower® Library.

Important

If you delete content in the empower® Web App or another web integration of the empower® Library, you do not have the option to share deletion updates or to decide how to share updates for root elements of update groups.

If in doubt, always use the empower® Desktop Applications to delete elements.

Note

Alternatively, you can access the option Delete via the context menu of elements or folders.

Note

If the feature Recycle Bin has been enabled by your empower® Administrators, you can find deleted content in the recycle bin.

For further information regarding the recycle bin, see Use the Recycle Bin.

Important

You cannot delete the subsections of the section Design Templates.

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