Permission Concept

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Operating System: macOS

empower® Add-in: Slides for macOS

In the empower® Library, users and user groups have different permissions for individual folders.

These permissions decide on whether a user can see a folder and its content and to which extend the user is allowed to edit the content.

Permission Roles

The following four types of permission roles can be assigned in the empower® Library:

  • Folder Administrator – Folder Administrators can add, delete and modify all folder content and the folder itself including user rights.

  • Editor – Editors can add, delete and modify all folder content.

  • Author – Authors can add, delete and modify all folder content they have created.

  • Reader – Readers can read and use all folder content but cannot upload changes back to the folder.

Note

In the User Library, you can also have the permission role Folder Owner. As a Folder Owner, you have the same permissions as a Folder Administrator.

Default Settings

By default, all users have the permission role Reader in the Company Library and are assigned to the technical user All Users.

In your User Library, you are the only one who has access permissions to the folders unless you actively change the folder permissions.

Some dedicated users have general admin permissions to manage the empower® Library as a whole.

Note

The technical user All Users includes all empower® Users and User Groups in your company.

View Permission Roles

To view the permission distribution for a specific folder, right-click on the folder and then choose the option Folder Permissions from the context menu (Figure 1, “Option Folder Permissions”).

A dialog box opens.

Figure 1. Option Folder Permissions

Option Folder Permissions

In the dialog box, you can see all users or user groups that have been granted permissions for this folder (Figure 2, “Dialog Box Folder Permissions”).

Figure 2. Dialog Box Folder Permissions

Dialog Box Folder Permissions

All changes that you make in this dialog box are applied immediately.

Permission Inheritance

Permissions can only be assigned to folders. Therefore, all elements inside a folder inherit the permission distribution of the folder.

In addition, all subfolders inherit the folder's permission distribution.

You can identify an inherited permission role by the inheritance symbol next to the permission role.

Direct permissions do not have a symbol.

Note

For further information regarding granting permissions, see Grant Permissions.

Change Permission Roles

To adjust the existing permission role assignment for a folder, follow the following steps:

  1. In the dialog box, search for the user or group whose permission role you want to adjust.

    If the user or group has already been added, their name will appear in the dialog box.

    If not, they will be displayed as a suggestion. For further information regarding granting permissions, see Grant Permissions.

  2. Open the drop-down menu for the respective user or group (Figure 3, “Permission Role Display”).

    All available permission roles will be displayed.

Figure 3. Permission Role Display

Permission Role Display

  1. In the drop-down menu, choose the permission role you want to assign to the user or group (Figure 4, “Permission Role Drop-Down Menu”).

Figure 4. Permission Role Drop-Down Menu

Permission Role Drop-Down Menu

Important

You can only change a user's or a group's permission role if you are the Folder Owner or a Folder Administrator.

Grant Permissions

To assign a permission role to a user that has not yet been assigned a permission role for the selected folder, follow the following steps:

  1. In the search bar, search for a user or group you want to grant access to this folder (Figure 5, “Search Bar”).

    You will receive suggestions for users and groups that match your search.

Figure 5. Search Bar

Search Bar

  1. To add a user or group, select the respective user or group from the list of suggestions.

    The user or group will immediately be added with the permission role Reader. No confirmation is necessary.

  2. If you want to change the permission role after adding the user or group, follow the steps under Change Permission Roles.

Important

You can only add a user or a group to the list if you are the Folder Owner or a Folder Administrator.

Remove Permissions

To remove permissions from a user or group, search for the user in the list and click on the X symbol next to the user's or group's name (Figure 6, “Cross Symbol”).

The user will be removed from the list immediately. No confirmation is necessary.

Figure 6. Cross Symbol

Cross Symbol

Important

If you delete an inherited permission, you create an invisible break. This break can only be undone by resetting the permissions.

For further information regarding the reset of permissions, see Reset Permissions.

Reset Permissions

If you want to reset all changes that have been made to the permission distribution after the creation of the folder, click on the button Reset Permissions (Figure 7, “Button Reset Permissions”).

The permissions will be reset immediately. No confirmation is necessary.

Figure 7. Button Reset Permissions

Button Reset Permissions

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