Manage Content in empower®

Available from Version: - 

Operating System: macOS 

empower® Add-in: Slides for macOS

In empower®, you can manage your content in one location.

When you have created new content such as presentations, you can save this content to the empower® Library.

Once you have saved content to the empower® Library, you can move the content by using the cut, copy and paste actions, rename the content or delete it from the library again.

You can execute these actions if you have the required permissions.

Note

For further information regarding the permission concept, see Permission Concept.

For further information regarding the creation of content in the empower® Library, see Create New Content in Library.

For further information regarding the creation of new presentations, see Create a New Presentation.

Save Content to the Library

Once you have created new content in PowerPoint, you can save it to the empower® Library.

To do so, follow the following steps:

  1. Select the elements you want to save.

    If you want to save a single object, select the object.

    If you want to save a single slide or a slide set, select the respective slides.

    If you want to save the entire presentation, skip this step.

  1. In the empower® Ribbon, click on the button Save (Figure 1, “Button Save in Ribbon”).

    A menu opens.

Figure 1. Button Save in Ribbon

Button Save in Ribbon

  1. In the menu, choose what element type you want to save (Figure 2, “Saving Options”).

    The library opens.

Figure 2. Saving Options

Saving Options

  1. In the library, navigate to the folder in which you want to save the element.

  2. Change the element name.

  3. Click on the button Save (Figure 3, “Button Save in Library”).

Figure 3. Button Save in Library

Button Save in Library

If you want to overwrite the existing version of the element, navigate to its original location and click on the button Overwrite (Figure 4, “Button Overwrite in Library”).

Figure 4. Button Overwrite in Library

Button Overwrite in Library

If enabled by your empower® Administrators, a Corporate Design Check will be executed automatically when you save an element from PowerPoint to the empower® Library.

For further information regarding the empower® Corporate Design Check, see empower® Corporate Design Check.

Important

Files that are bigger than 500MB cannot be saved to the empower® Library.

Note

In principle, it is possible to save master templates in macOS environments.

However, to be able to set all required settings for master templates and assign them to a design, it is highly recommended to upload master templates from a Windows environment.

For further information, refer to our empower® Brand Control manual.

Note

Files that are protected either by the Office built-in document protection or by Microsoft Purview Information Protection cannot be processed by empower®.

Files with Microsoft Purview Information Protection labels similar to Public can be processed.

For further information regarding Microsoft Purview Information Protection, see Protect your sensitive data with Microsoft Purview.

Note

If you save a slide, you can navigate into a presentation to save the slide directly to the presentation.

Advanced Settings

If you overwrite an element in the empower® Library, there are additional options for sharing updates.

The following options are available (Figure 5, “Update Settings”):

  • Updates – To treat the element as an update, switch the toggle button to On. If this toggle button is switched to On, the default update mode is used to distribute updates.

  • Share Update – To make sure updates are shared with other users when they open an element that is part of the same update group, select this option.

  • Force Update – To force the update and update all elements in the same update group without asking for confirmation, select this option.

Figure 5. Update Settings

Update Settings

Note

The settings Share Update and Force Update are only available for root elements of update groups.

For further information on update groups, see Update Groups.

Cut, Copy and Paste Content

You can use the cut, copy and paste actions to create duplicates or to move content from one location in the library to another.

You can cut and paste elements and folders but folders cannot be copied.

You can also select multiple elements at once. However, the selection of elements and folders at the same time is not possible.

To cut out an element, select the element and click on the button Cut in the navigation bar (Figure 6, “Button Cut”).

Figure 6. Button Cut

Button Cut

The element is marked as cut out until it is pasted again.

To copy an element, select the element and click on the button Copy in the navigation bar (Figure 7, “Button Copy”).

Figure 7. Button Copy

Button Copy

As soon as you have either used the cut or the copy action, the paste action becomes available.

To paste an element to a location in the empower® Library, navigate to this location. Then, click on the button Paste in the navigation bar (Figure 8, “Button Paste”).

Figure 8. Button Paste

Button Paste

The element or the folder is pasted to the location.

Note

Alternatively, you can access the options Cut, Copy and Paste via the context menu of elements or folders.

Note

If you paste an element to a folder in which another element with the same name is present, a number in brackets is added to your copy's name.

If you paste a folder to a location in which another folder with the same name is present, both folders keep this same name.

Important

You cannot cut, copy or paste the subsections of the section Design Templates as a whole. However, you can copy and paste content from these locations to other locations.

Rename Content

To rename an element or a folder, select it in the library. Then, click on the button Rename in the navigation bar (Figure 9, “Button Rename”).

Figure 9. Button Rename

Button Rename

Type in the new element name (Figure 10, “Rename Element”).

Figure 10. Rename Element

Rename Element

To finish the renaming process and save the new name, either press Enter or select another element.

If you rename an element in a folder in which another element with the same name is present, a number in brackets is added to the element name.

If you rename a folder in a location in which another folder with the same name is present, both folders keep this same name.

Note

Alternatively, you can access the option Rename via the context menu of elements or folders.

Important

You cannot rename the subsections of the section Design Templates. However, you can rename content inside these subsections if you have the required permissions.

Delete Content

To delete content, select it in the library. Then, click on the button Delete in the navigation bar (Figure 11, “Button Delete”).

Figure 11. Button Delete

Button Delete

A dialog box opens.

If you have selected any element that is not a root element of an update group, you will be asked if you really want to delete the element.

To confirm the deletion process, click on the button Yes (Figure 12, “Dialog Box for Deletion”).

Figure 12. Dialog Box for Deletion

Dialog Box for Deletion

If you have selected a root element of an update group, the dialog box contains a message telling you that this element is a root element. You can then decide if you really want to delete the root element and break all update links.

To confirm the deletion process, click on the button Yes (Figure 13, “Dialog Box for Root Element Deletion”).

Figure 13. Dialog Box for Root Element Deletion

Dialog Box for Root Element Deletion

The element is deleted from the empower® Library.

Important

If you delete a folder, all its content is deleted without deletion updates.

Note

Alternatively, you can access the option Delete via the context menu of elements or folders.

Note

If the feature Recycle Bin has been enabled by your empower® Administrators, you can find deleted content in the recycle bin.

For further information regarding the recycle bin, see Use the Recycle Bin.

Note

For further information regarding update groups, see Update Groups.

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