Content Updates

Available from Version: - 

Operating System: Windows 

empower® Add-in: Template Management 

In Word, you can be notified about changes that have been made to content such as content blocks and elements or profile and company data in use.

In Outlook, you receive a notification on your screen if there have been changes to the profile or company data contained in your signature.

First, a message appears informing you that there have been changes and that your signature is being updated (Figure 1, “Update Notification in Outlook”).

After the update has been completed, you are informed again.

Depending on the settings made by your empower® Administrators, this message either closes automatically again or it appears as a dialog box.

Figure 1. Update Notification in Outlook

Update Notification in Outlook

If the dialog box opens, close it manually.

To do so, click on the button OK (Figure 2, “Dialog Box for Signature Updates”).

If your signature has been updated and you are currently not using the default signature from empower®, update your signature manually in Outlook.

Figure 2. Dialog Box for Signature Updates

Dialog Box for Signature Updates

In Excel, there are no update notifications.

Note

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The default notification mode for signature updates can be set by Customizing Admins via the section Configuration in the empower® Admin Center.

Updates in Word

In Word, you are notified about changes that have been made to your profile or company data.

In addition, you are notified if there have been changes to content blocks or pictures you are using in a document.

Updates of Profile and Company Data

If there have been changes to your profiles or to the company data, you will be notified by empower®.

If you open a Document Template and your profile or company data that you have set as a default has been deleted, a dialog box opens.

empower® prompts you to select another profile and/or location for the current document template.

If you want to set new default values, click on the button Manage defaults.

Important

You are only notified if your default profile or company data is missing because it has been removed.

If there have been changes to the data for a profile or a company or if your default has been changed, there is no notification. The changes are synchronized in the background.

If you have already filled in the template and your profile data changes in the meantime, a dialog box opens (Figure 3, “Changed Profile Data”).

In this dialog box, you can decide if you want to apply the changes.

Figure 3. Changed Profile Data

Changed Profile Data

Updates of Content Blocks And Pictures

If you open a Document Template which contains content blocks or pictures that have been updated in the meantime, a dialog box opens.

In this dialog box, you can decide if you want to update the content blocks and pictures in your Document Template or not (Figure 4, “Update Notification for Elements”).

To update all content blocks and pictures in the document, click on the button Yes.

Figure 4. Update Notification for Elements

Update Notification for Elements

If you have opened a Document Template or a document that has been created with empower®, you can also check manually if there are outdated elements.

To do so, click on the lower part of the split button Library and then choose the option Update elements (Figure 5, “Option Update elements”).

Figure 5. Option Update elements

Option Update elements

If there are outdated elements, the same dialog box opens.

To update all elements in the document, click on the button Yes.

Note

You can only decide to accept all updates that are available for your document at once. It is not possible to select individual updates to be applied.

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