Layout Protection

Available from Version: - 

Operating System: Windows 

empower® Add-in: Slides
Label_For_Administrators.svg

The layout protection can be used to ensure that users only use the provided placeholders to insert elements on a slide layout.

On blank layouts or title-only layouts, it can be used to define a working area that the users may use to place elements on the slide.

If the layout protection is enabled, the empower® Corporate Design Check checks if there are any elements on the slide which are located outside of the provided placeholders.

If this is the case, an error entry will be included in the check results.

The layout protection can be enabled globally during the master upload.

In addition, individual layouts can be edited to fulfill your requirements.

Note

For further information regarding the empower® Corporate Design Check, see empower® Corporate Design Check.

Enable Layout Protection

The layout protection can be enabled upon the master upload.

If you want to enable layout protection for a new master, follow the instruction to save master templates under Save a Master Template.

If you want to enable layout protection for an existing master, follow the instructions to overwrite a master template under Overwrite a Master Template.

When you save or overwrite a master template, a dialog box opens.

In this dialog box, switch the toggle button for Layout Protection to On (Figure 1, “Enable Layout Protection for Master”).

Then, click on the button Apply.

Figure 1. Enable Layout Protection for Master

Enable Layout Protection for Master

Follow the process to assign the master to a design and finish the upload.

Layout protection is now enabled for the respective master template.

If a user places elements outside of placeholders, the Corporate Design Check will show error entries for these elements.

Important

The empower® Corporate Design Check does only check for layout protection violations if the respective option has been enabled in the empower® Customizing Center. The settings must be set for the design that the master template is assigned to during the upload.

For further information regarding the access to the empower® Customizing Center, see empower® Help.

For further information regarding the Corporate Design Check settings in the empower® Customizing Center, refer to our empower® Admin Center manual.

Adjust Individual Slide Layouts for Layout Protection

Most master templates include Blank or Title Only layouts.

On these layouts, there are either no placeholders or only title placeholders.

As a consequence, any elements placed on these layouts that are not placed inside the title placeholder would trigger an error entry in the Corporate Design Check.

To avoid superfluous error entries and to not restrict the creative freedom that these layouts are supposed to provide, you can edit these slide layouts before uploading the master template.

To do so, follow the following steps:

  1. Open the master template.

  2. Navigate to the tab View.

  3. Click on the button Slide Master (Figure 2, “Button Slide Master”).

Figure 2. Button Slide Master

Button Slide Master

  1. In the slide master view, navigate to the slide layout you want to edit and select it.

  2. Now, insert a shape into this slide layout.

    In most cases, a rectangle is the most suitable option.

  3. Adjust the slide to the area in which you want to allow users to insert elements.

  4. Right-click on this shape.

    A context menu opens.

  5. In this context menu, choose the option Enable Layout Protection (Figure 3, “Option Enable Layout Protection”).

    The shape now defines the working area of the slide layout in which elements can be placed without triggering error entries.

Figure 3. Option Enable Layout Protection

Option Enable Layout Protection

  1. Then, press Alt + F10 to open the selection pane for your current slide.

  2. Here, select the shape you have added and rename it to Layout Protection (Figure 4, “Selection Pane with Layout Protection Shape”).

    This will help you to find shapes that you have defined for the layout protection if further changes are required.

Figure 4. Selection Pane with Layout Protection Shape

Selection Pane with Layout Protection Shape

  1. To hide the shape for users, right-click on the shape again.

    A context menu opens.

  2. Choose the option Hide Design Check Shapes (Figure 5, “Option Hide Design Check Shapes”).

  3. Now, leave the slide master view and save the master template back to the empower® Library.

    Make sure to enable the layout protection when uploading the master template and all required settings in the empower® Admin Center are set accordingly.

Figure 5. Option Hide Design Check Shapes

Option Hide Design Check Shapes

If you want to edit the layout protection shape, you can make it visible again.

To do so, right-click on the slide in the slide pane.

A context menu opens.

Here, choose the option Show Design Check Shapes (Figure 6, “Option Show Design Check Shapes ”).

All shapes that you have hidden via the option Hide Design Check Shapes are now displayed on the slide again.

Figure 6. Option Show Design Check Shapes 

Option Show Design Check Shapes 

Note

If a shape has been set up for layout protection, a checkmark symbol is displayed next to the option in the context menu.

Note

Alternatively, you can use the eye symbol in the selection pane to hide and show single shapes or placeholders.

Note

For further information regarding the master upload, see Upload a Master Template.

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