Layout and Placeholder Mapping

Available from Version: - 

Operating System: Windows 

empower® Add-in: Slides
Label_For_Administrators.svg

Layout Mapping and Placeholder Mapping can be used by empower® Administrators to map layouts from an old master to layouts in a new master.

This can help to achieve more precise results during the conversion of slides and presentations.

You should set up the Layout Mapping and, if required, the Placeholder Mapping if one of the following is true:

  • Your old master differs widely from the new master regarding the number of layouts.

  • Your old master differs widely from the new master regarding the number of placeholders.

Setting up the mappings can also be profitable if you know that there are a lot of slides and presentations in your company that need to be converted.

Note

Depending on the masters, setting up the Layout Mapping and Placeholder Mapping can be time-consuming.

Therefore, you should always weigh your options and first check if the default conversion might already be sufficient in your case.

It might also be sufficient to set up the Layout Mapping without additionally setting up the Placeholder Mapping.

Important

If you delete placeholders or layouts from a master template, it is highly recommended to create a new placeholder or layout mapping.

Set up Layout Mapping

During the Layout Mapping, you map the slide layouts from the old master to the slide layouts in the new master.

During the conversion, the content from a mapped slide layout in the old master is transferred to the respective slide layout in the new master.

You also assign multiple old layouts to the same new layout.

However, it is not possible to map one old layout to multiple new layouts.

To set up the Layout Mapping, follow the following steps:

  1. Open the old master and the new master in two separate PowerPoint windows.

  2. To make the mapping easier, place them next to each other (Figure 1, “Master Windows”).

Figure 1. Master Windows

Master Windows

  1. In the PowerPoint window of the old master, navigate to the tab View.

  2. In the group Master View, click on the button Slide Master View.

  3. Repeat steps 3 and 4 for the new master.

  1. Now, select the slide layout in the old master that you want to map to a layout in the new master.

  2. Right-click on the old layout.

    A context menu opens.

  3. Choose the option Slide Conversion (Figure 2, “Option Slide Conversion and Select as Source Layout” (1)).

  4. Then, choose the option Select as Source Layout (Figure 2, “Option Slide Conversion and Select as Source Layout” (2)).

Figure 2. Option Slide Conversion and Select as Source Layout

Option Slide Conversion and Select as Source Layout

  1. Now, right-click on the new slide layout you want to map to the source layout.

    A context menu opens.

  2. Choose the option Slide Conversion (Figure 3, “Option Slide Conversion and Set as Target Layout” (1)).

  3. Then, choose the option Set as Target Layout (Figure 3, “Option Slide Conversion and Set as Target Layout” (2)).

    The layouts are now mapped.

Figure 3. Option Slide Conversion and Set as Target Layout

Option Slide Conversion and Set as Target Layout

If you want to deselect the layout and start again, choose the option Clear Layout Selection (Figure 4, “Option Clear Layout Selection” (2)).

Figure 4. Option Clear Layout Selection

Option Clear Layout Selection

If you have already mapped certain layouts but want to remove the mapping, select the respective layout and choose the option Remove Mapping (Figure 5, “Option Remove Mapping” (2)).

A dialog box opens.

Figure 5. Option Remove Mapping

Option Remove Mapping

Choose which mapping you want to remove and click on the X symbol to remove it (Figure 6, “Dialog Box Remove Mapping”).

Confirm with a click on the button OK.

Figure 6. Dialog Box Remove Mapping

Dialog Box Remove Mapping

Once you have mapped all slide layouts of the old master to the slide layouts of the new master, upload the new master to the empower® Library.

Note

For more information regarding the master upload, see Upload a Master Template.

Set up Placeholder Mapping

If you want to achieve an even more precise result, you can set up the Placeholder Mapping in addition to the Layout Mapping.

During the Placeholder Mapping, you map placeholders from the old master to placeholders in the new master.

During the conversion, the placeholders are recognized and the content from the old master's placeholders is transferred to the respective placeholders in the new master.

Note

If the new slide layout contains more placeholders than the old slide layout, the placeholders are left empty during the conversion. However, they are placed on the slide and can be filled manually.

To set up the Placeholder Mapping, follow the following steps:

  1. Open the old master and the new master in two separate PowerPoint windows.

  2. To make the mapping easier, place them next to each other (Figure 7, “Master Windows”).

Figure 7. Master Windows

Master Windows

  1. In the PowerPoint window of the old master, navigate to the tab View.

  2. In the group Master View, click on the button Slide Master View.

  3. Repeat steps 3 and 4 for the new master.

  1. Now, select the placeholder in the old master that you want to map to a placeholder in the new master.

  2. Right-click on the old placeholder.

    A context menu opens.

  3. Choose the option Shape Conversion (Figure 8, “Option Shape Conversion and Select as Source Placeholder” (1)).

  4. Then, choose the option Select as Source Placeholder (Figure 8, “Option Shape Conversion and Select as Source Placeholder” (2)).

Figure 8. Option Shape Conversion and Select as Source Placeholder

Option Shape Conversion and Select as Source Placeholder

  1. Now, right-click on the new placeholder you want to map to the source placeholder.

    A context menu opens.

  2. Choose the option Shape Conversion (Figure 9, “Option Shape Conversion and Set as Target Placeholder” (1)).

  3. Then, choose the option Set as Target Placeholder (Figure 9, “Option Shape Conversion and Set as Target Placeholder” (2)).

    The placeholders are now mapped.

Figure 9. Option Shape Conversion and Set as Target Placeholder

Option Shape Conversion and Set as Target Placeholder

If you want to deselect the placeholder and start again, choose the option Clear Placeholder Selection (Figure 10, “Option Clear Placeholder Selection” (2)).

Figure 10. Option Clear Placeholder Selection

Option Clear Placeholder Selection

If you have already mapped certain placeholders but want to remove the mapping, select the respective placeholder and choose the option Remove Mapping (Figure 11, “Option Remove Mapping” (2)).

A dialog box opens.

Figure 11. Option Remove Mapping

Option Remove Mapping

Choose which mapping you want to remove and click on the X symbol to remove it (Figure 12, “Dialog Box Remove Mapping”).

Confirm with a click on the button OK.

Figure 12. Dialog Box Remove Mapping

Dialog Box Remove Mapping

Once you have mapped all placeholders of the old master to the placeholders of the new master, upload the new master to the empower® Library.

Note

For more information regarding the master upload, see Upload a Master Template.

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