Convert Content

Available from Version: - 

Operating System: Windows 

empower® Add-in: Slides

Converting content in your presentation can be helpful if the slides in your presentation are based on different master templates or if slides or the entire presentation is based on an outdated master template.

To harmonize your slides or to update your slides or presentation to a new master template, you can use the conversion feature offered by empower®.

The conversion feature can be used to convert your slides to master templates that are stored in the empower® Library. By converting your slides to a master from the library, you can ensure that you presentation complies with your corporate design.

During conversion, empower® automatically adjusts your slides to the corporate design, removes all unwanted layouts and corrects all footnotes

You can either let empower® choose the most fitting master template to be applied on the slides or choose your preferred template from the empower® Library.

Important

The accuracy and quality of conversion results depend significantly on the correct use of PowerPoint master layouts and built-in presentation features.

Slides that deviate from standard layouts or rely heavily on manual formatting may not convert as expected. As a result, manual adjustments and rework may be required after using the feature Convert to achieve the desired outcome.

Note

If the content of text boxes is defined differently in the source and target master, it might occur that free text in text boxes is automatically converted into bullet points or vice-versa.

This behavior depends on how the text boxes have been set up on the primary slide in the two master templates.

Default Conversion Settings

To adapt your default conversion settings, follow the following steps:

  1. Navigate to the group Transform in the empower® Ribbon.

  2. Click on the button Convert (Figure 1, “Button Convert”).

    A drop-down menu opens.

Figure 1. Button Convert

Button Convert

  1. In the drop-down menu, click on the option Conversion Settings (Figure 2, “Option Conversion Settings”).

    A dialog box opens.

Figure 2. Option Conversion Settings

Option Conversion Settings

  1. In the dialog box, choose the presets that you want to apply during conversion.

    1. The following options are available (Figure 3, “Presets for Conversion”):

      Basic – Applies the master template on your slides or presentation.

      Medium – Applies the master template on your slides or presentation, removes old slide layouts from the slide selection and resizes the content if the slide size changes.

      Full – Applies the master template on your slides or presentation, removes old slide layouts from the slide selection and resizes the content if the slide size changes. After conversion, a Corporate Design Check is executed automatically.

Figure 3. Presets for Conversion

Presets for Conversion

  1. If you want to make more custom changes to the conversion settings, expand the Conversion Options (Figure 4, “Conversion Options”).

    For further information regarding the single conversion settings, see Available Conversion Settings.

    1. To select one of the settings, tick the checkbox next to the respective setting.

      If you select a custom set of conversion settings, none of the presets is selected.

      If you select a set of conversion settings that complies with a preset, the preset is automatically selected.

Figure 4. Conversion Options

Conversion Options

  1. To display this dialog box each time you use the conversion feature, tick the checkbox for Prompt user dialog every time (Figure 5, “Option Prompt user dialog every time”).

    If you enable this setting, you can make changes to the conversion settings each time you use the conversion feature.

    If not, empower® will always use the default settings you have just set.

Figure 5. Option Prompt user dialog every time

Option Prompt user dialog every time

  1. To save your changes, click on the button OK (Figure 6, “Button OK for Default Conversion Settings”).

Figure 6. Button OK for Default Conversion Settings

Button OK for Default Conversion Settings

Note

The layout mapping is set up by your empower® Administrators. Layouts or placeholders of different masters are mapped. As a result, these layouts or placeholders are better recognized, which leads to significant advantages in the conversion process.

Note

For further information regarding the empower® Corporate Design Check, see empower® Corporate Design Check.

Available Conversion Settings

The following conversion settings are available:

  • Run Design Check and fix all errors automatically – If a slide is converted, a Corporate Design Check is automatically executed during the conversion and all issues found are corrected automatically.

  • Resize to working area – If the working area in the new master is different from the working area in the previous master, content that exceeds the working area is resized to fit in the new working area.

  • No auto-fit for elements at the edge of the slide – If you have chosen to resize the content to the working area, elements that are on the edge of a slide are not resized during this process.

  • Ignore elements outside the slide during conversion – If you have chosen to resize the content to the working area, elements that are outside of the slide are ignored during this process.

  • Apply extended layout mapping – If your empower® Administrators have created a layout mapping for the former master and the new master, this advanced layout mapping is used to achieve more exact results during the conversion. Even if no layout mapping has been created by your administrators, this setting does not have any negative impact on the conversion.

Convert Content without Master Selection

To convert specific slides without choosing a master template yourself, follow the following steps:

  1. Select the slides you want to convert.

  2. Navigate to the group Transform in the empower® Ribbon.

  3. Click on the button Convert.

    A drop-down menu opens.

  1. In the drop-down menu, click on the option Selected Slides (Figure 7, “Option Selected Slides”).

Figure 7. Option Selected Slides

Option Selected Slides

If you have decided to display the user dialog for each conversion, the dialog box opens. Here, you can make changes to your conversion settings. These changes do only apply for the current conversion. The default settings will not be changed.

Then, click on the button OK (Figure 8, “Button OK for Conversion Settings”).

If this setting has not been enabled, the conversion starts right away.

Your selected slides will be converted.

Figure 8. Button OK for Conversion Settings

Button OK for Conversion Settings

To convert the entire presentation, click on the option Presentation in the drop-down menu (Figure 9, “Option Presentation”).

Figure 9. Option Presentation

Option Presentation

If you have decided to display the user dialog for each conversion, the dialog box opens. Here, you can make changes to your conversion settings. These changes do only apply for the current conversion. The default settings will not be changed.

Then, click on the button OK.

If this setting has not been enabled, the conversion starts right away.

The entire presentation will be converted.

Important

If a slide contains a chart that has been created with empower® Charts and is linked to Excel, all Excel links are removed.

However, you can restore all Excel links at once using the button Rescan presentation in the Excel link manager.

For further information regarding the Excel link manager, refer to our empower® Charts manual.

Conversion Behavior

The conversion process depends on your personal settings and the company settings for masters:

  • If the slides in your selection are based on different master templates, the first master template originating from the empower® Library and available in the slide pane is applied on all the other slides.

  • If none of the different master templates originates from the empower® Library, your personal default master (if defined) or the company default master is applied on all slides.

  • If only one master has been used in your selection and this master does not originate from the empower® Library, your personal default master (if defined) is applied on all slides.

    If you have not defined a personal default, the company default is applied on all slides.

  • If there is no personal default and no company default but there is only one master template available in the empower® Library, this master is applied on all slides.

  • If there is no personal default and no company default and there are multiple master templates in the empower® Library, the side pane opens on the right-hand side of your PowerPoint window and you need to select your preferred template yourself.

Note

The options Selected Slides and Presentation can be used if there are multiple master templates in your slide selection or if your current master does not originate from the empower® Library. In this case, the most suitable master will be applied automatically.

If your slide selection only contains one master template which additionally originates from the empower® Library, there will be no changes as the same master template will be applied during the conversion.

You can check if your presentation contains multiple master templates by opening the layout overview (Button Slide – Option Layout).

If you want to convert a presentation which is already based on an empower® Master to another master template from the empower® Library, choose the option Choose Template….

For further information, see Convert Content with Master Selection.

Note

For further information regarding default masters, see Define Default Master.

Convert Content with Master Selection

If you want to convert your slides or your presentation to a specific master, follow the following steps:

  1. Select the slides you want to convert.

    If you want to convert the entire presentation, skip this step.

  2. Navigate to the group Transform in the empower® Ribbon.

  3. Click on the button Convert.

    A drop-down menu opens.

  1. In the drop-down menu, click on the option Choose Template… (Figure 10, “Option Choose Template…”).

    The side pane opens in the section Master Templates.

Figure 10. Option Choose Template…

Option Choose Template…

  1. In the side pane, choose the master template you want to use for conversion.

  2. Then either click on the button Presentation (Figure 11, “Buttons Presentation and Slide(s)” (1)) to convert the entire presentation or click on the button Slide(s) (Figure 11, “Buttons Presentation and Slide(s)” (2)) to only convert the selected slides.

Figure 11. Buttons Presentation and Slide(s)

Buttons Presentation and Slide(s)

If you have decided to display the user dialog for each conversion, the dialog box opens. Here, you can make changes to your conversion settings. These changes do only apply for the current conversion. The default settings will not be changed.

Then, click on the button OK.

If this setting has not been enabled, the conversion starts right away.

Your selection will be converted.

Important

If a slide contains a chart that has been created with empower® Charts and is linked to Excel, all Excel links are removed.

However, you can restore all Excel links at once using the button Rescan presentation in the Excel link manager.

For further information regarding the Excel link manager, refer to our empower® Charts manual.

Note

For further information regarding the master settings, see Master Settings.

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