Translate Content

Available from Version: -

Operating System: Windows

empower® Add-in: Slides

You can mark elements in the library as translations to show that the element is a language version of another element.

In addition, you can use these translations to translate presentations and slides via the button Translate in the empower® Ribbon.

If your company uses DeepL and the DeepL integration in empower®, you can also translate content automatically via the same button.[a]

[a] DeepL is a registered trademark of DeepL GmbH.

Note

Depending on the setup of your empower® Environment, the translation features might not be available.

Note

For further information regarding the assignment of languages, see Assign Languages.

Create Translation Groups

If you have added a translation for an element, you can mark the element as a translation.

To do so, follow the following steps:

  1. After saving the element to the empower® Library and assigning the language, navigate to the group Updates in the navigation bar.

  2. Click on the button Languages.

    A drop-down menu opens.

  3. Then, click on the option Mark as translation (Figure 1, “Option Mark as translation”).

  4. Repeat steps 1 to 3 for all elements that you want to add to a translation group.

Figure 1. Option Mark as translation

Option Mark as translation

If an element has been marked as a translation, a gray translation symbol is displayed in the element's thumbnail (Figure 2, “Thumbnail with Gray Translation Symbol”).

Figure 2. Thumbnail with Gray Translation Symbol

Thumbnail with Gray Translation Symbol

Important

Marking the element as a translation does not affect the translation feature. If you close the library without creating a translation group, your changes will be lost.

To use translations for the translation feature, create translation groups.

Note

Each language can only be contained once in the same translation group.

Note

Translation groups can only contain elements of the same type.

If you have marked multiple element types as translations, a dialog box opens (Figure 3, “Invalid Selection of Elements”).

Figure 3. Invalid Selection of Elements

Invalid Selection of Elements

After marking the element as a translation, you can create a translation group containing all elements that you have marked as translations.

Translation groups are required for the translation feature for slides and presentations. If a translation group has been created and an included element is translated, empower® uses the translations available in the translation group.

To create a translation group, follow the following steps:

  1. After marking elements as translations, navigate to one of these elements in the empower® Library and select it.

  2. In the navigation bar, navigate to the group Updates.

  3. Click on the button Languages.

    A drop-down menu opens.

  1. Click on the option Create translation group (Figure 4, “Option Create translation group”).

Figure 4. Option Create translation group

Option Create translation group

If an element has been added to a translation group, a black translation symbol is displayed in the element's thumbnail (Figure 5, “Thumbnail with Black Translation Symbol”).

Figure 5. Thumbnail with Black Translation Symbol

Thumbnail with Black Translation Symbol

To remove an element from a translation group, click on the button Languages again and choose the option Remove from translation group (Figure 6, “Option Remove from translation group”).

Figure 6. Option Remove from translation group

Option Remove from translation group

Note

Alternatively, you can access the option Language via the context element of an element.

Outdated Translations

If you change one of the translations included in a translation group and overwrite it in the empower® Library, you will be asked if the other translations should be marked as outdated (Figure 7, “Dialog Box for Changed Translations”).

Figure 7. Dialog Box for Changed Translations

Dialog Box for Changed Translations

If you choose to mark the other translations as outdated, another dialog box opens (Figure 8, “Dialog Box for Adaption”).

Here, you can choose if you want to adapt the outdated translations right away.

To do so, click on the button Yes.

Figure 8. Dialog Box for Adaption

Dialog Box for Adaption

If you do not adapt the translation right away, a red dot appears next to the other elements' translation symbol in the empower® Library (Figure 9, “Thumbnail for Outdated Translation”).

Figure 9. Thumbnail for Outdated Translation

Thumbnail for Outdated Translation

In some cases, it might be necessary to mark translations manually.

To manually mark one of the translations in the translation group as outdated, click on the button Languages again and choose the option Translation outdated (Figure 10, “Option Translation outdated”).

Figure 10. Option Translation outdated

Option Translation outdated

To manually mark one of the translations as up to date again, click on the button Languages again and choose the option Translation up to date (Figure 11, “Option Translation up to date”).

Figure 11. Option Translation up to date

Option Translation up to date

If you open an outdated translation either right away or via the empower® Library, a post-it appears on the outdated slides (Figure 12, “Post-it in Outdated Translation”). It serves as a note to tell you that the translation must be adapted.

If you have finished adapting the translation, delete this post-it before saving the slide or the presentation to the empower® Library. Otherwise the post-it will remain on the final translation.

Figure 12. Post-it in Outdated Translation

Post-it in Outdated Translation

If you save a formerly outdated translation to the library after adaption, a dialog box appears.

In this dialog box, you can choose between the following options:

Figure 13. Dialog Box for Changed Outdated Translations

Dialog Box for Changed Outdated Translations

Note

If you open a presentation that contains outdated translations, a notification bar appears.

This notification bar informs you that there are outdated translations in the presentation. To see which translations are outdated, open the empower® Library and navigate into the presentation.

Note

Alternatively, you can access the option Language via the context element of an element.

Translate Content

If you or your colleagues have created translation groups in the empower® Library or if your company uses the DeepL integration in empower®, you can translate your presentation or slides automatically.

To translate content, follow the following steps:

  1. If you want to translate specific slides in your presentation, select them in the slide pane.

  2. In the empower® Ribbon, navigate to the group Transform.

  3. Click on the button Translate (Figure 14, “Button Translate”).

    A dialog box opens.

Figure 14. Button Translate

Button Translate

  1. Here, choose if you want to translate the whole presentation or only the selected slides (Figure 15, “Dialog Box for Translation without DeepL” (1)).

  2. Then, choose the language you want to translate the content into (Figure 15, “Dialog Box for Translation without DeepL” (2)).

Figure 15. Dialog Box for Translation without DeepL

Dialog Box for Translation without DeepL

  1. Then, click on the button OK (Figure 16, “Button OK”).

    The translation is inserted and replaces the former slides.

If the translation is outdated, the post-it that appears when you insert an outdated element manually is displayed on the slide.

Figure 16. Button OK

Button OK

If the DeepL translation feature has been enabled by your empower® Administrators, further options are available.

Translate Content with DeepL

If the DeepL translation feature has been enabled by your empower® Administrators, the section Translation options becomes visible.

In addition, all languages that can be used with DeepL are displayed in the language selection.

To translate content with DeepL, follow the following steps:

  1. If you want to translate specific slides in your presentation, select them in the slide pane.

  2. In the empower® Ribbon, navigate to the group Transform.

  3. Click on the button Translate.

    A dialog box opens.

  1. Here, choose if you want to translate the whole presentation or only the selected slides (Figure 17, “Dialog Box for Translation with DeepL” (1)).

  2. Then, choose the language you want to translate the content into (Figure 17, “Dialog Box for Translation with DeepL” (2)).

    If a language is supported by the empower® Library, an empower symbol is displayed next to it.

  3. Expand the translation options (Figure 17, “Dialog Box for Translation with DeepL” (3)).

Figure 17. Dialog Box for Translation with DeepL

Dialog Box for Translation with DeepL

  1. To enable your preferred options, tick the checkboxes (Figure 18, “Translation Options”).

    There are three options:

    1. Use translations from library – If there are translation groups for slides to be translated and those translation groups contain the required language for translation, these elements are used for the translation instead of the DeepL machine translation.

    2. Mark slides translated with DeepL – If slides are translated by DeepL machine translation, a post-it will be inserted onto these slides to tell you that the content has been translated automatically and needs further review.

    3. Keep original slides – The original slides for slides that are translated by DeepL machine translation or with translation groups remain in the presentation.

Figure 18. Translation Options

Translation Options

  1. Click on the button OK (Figure 19, “Button OK”).

    The translation is inserted and replaces the former slides.

Figure 19. Button OK

Button OK

Important

Charts that have been added with the Office built-in feature cannot be translated with the DeepL integration in empower®.

Important

If you choose the option Use translations from the library but there is no translation group with the corresponding language available in the library, the slide is either not translated or DeepL is used instead. If DeepL is used as a fallback, the slides will not be marked with a post-it.

DeepL can only be used as a fallback if the DeepL integration is active in your empower® Environment.

Note

Delete the post-it manually after reviewing the automatically translated content (Figure 20, “Post-It for Automatic Translations”).

Figure 20. Post-It for Automatic Translations

Post-It for Automatic Translations

Note

Your empower® Administrators can define a character limit per user for the DeepL translation integration. If you exceed this limit, you receive a message telling you when the feature will be available for your again (Figure 21, “DeepL Limit Exceeded”).

Figure 21. DeepL Limit Exceeded

DeepL Limit Exceeded

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