Set up Master Fields

Available from Version: - 

Operating System: Windows 

empower® Add-in: Slides
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As an empower® Administrator, you can set up different master fields for your master templates.

These master fields are then filled in via the presentation settings by the user when they use the respective master.

Note

For further information regarding the Presentation Settings, see Use Presentation Settings.

For further information regarding the setup of logo placeholders, see Incorporate Multiple Logos.

You can define three different types of master fields:

  • Text Master Fields – Users can type in any text to be inserted into the master field via the Presentation Settings.

  • Options Master Fields – Users can choose from a drop-down menu which text to be inserted into the master field via the Presentation Settings.

    Users can only choose from the respective options. They cannot edit them.

  • Fixed Master Fields – You define a fixed text that is inserted into the master field.

    Users cannot edit this master fields.

In addition, you can name the master field and enter a description which will be displayed in the Presentation Settings.

You can also set the master field to be mandatory.

If you set a master field to be mandatory, the Presentation Settings open each time a user uses the master template.

To set up a master field, follow the following steps:

  1. Open the master you want to edit.

  2. Navigate to the Tab View in PowerPoint.

  3. Here, click on the button Slide Master (Figure 1, “Button Slide Master”).

Figure 1. Button Slide Master

Button Slide Master

  1. In the slide master view, either select an existing shape that you want to use for the master field or create a new one and select it.

    You only need to insert the master field once on the first slide of the master. If it is filled in via the Presentation Settings, it will be inserted on all slide layouts used in the respective presentation.

    Therefore, make sure the master fields do not overlap with any shape or placeholder within the master template.

  2. Then, navigate to the group Presentation Settings.

  3. Click on the button Master Fields (Figure 2, “Option Define Master Fields” (1)).

    A drop-down menu opens.

  4. In this drop-down menu, select the option Define Master Fields (Figure 2, “Option Define Master Fields” (2)).

    A dialog box opens.

Figure 2. Option Define Master Fields

Option Define Master Fields

  1. In this dialog box, choose which type of master field you want to create (Figure 3, “Define Master Field” (1)).

  2. Enter a name and a description for the master field which will be displayed for the users (Figure 3, “Define Master Field” (2)).

  3. To make a master field available for a specific language, open the drop-down menu under Language and choose the respective language (Figure 3, “Define Master Field” (3)).

    This setting refers to your set PowerPoint language.

  4. To make it mandatory to fill in the master field in the Presentation Settings, switch the toggle button for This Master Field is mandatory to On (Figure 3, “Define Master Field” (4)).

Figure 3. Define Master Field

Define Master Field

  1. If you have chosen the Options Master Field, add options.

    1. To do so, click on the button Add (Figure 4, “Add Options” (1)).

    2. Then, type in the option text.

    3. Repeat this process for all options you want to add.

      To remove an option, click on the button Remove (Figure 4, “Add Options” (2)).

    4. To change the display order of the options, use the buttons Up and Down (Figure 4, “Add Options” (3)).

Figure 4. Add Options

Add Options

  1. If you have finished, click on the button OK.

Important

You can only use shapes to create master fields. Placeholders are not supported.

If you select a placeholder and try to define it as a master field, a dialog box opens.

Note

Usually, master fields are set on the first slide of a slide master.

Placeholder always overlap shapes. Therefore, make sure there are not placeholders that would overlap with the shape in any of the master's slide layouts.

The shapes you use for master fields should not be displayed on the master's layout slides if they are not filled in.

To hide the master fields on the layout slides, click on the button Master Fields and then choose the option Hide master fields (Figure 5, “Option Hide master fields”).

Figure 5. Option Hide master fields

Option Hide master fields

When editing the master template, you can always make them visible again via the button Show master fields (Figure 6, “Option Show master fields”).

Figure 6. Option Show master fields

Option Show master fields

To edit an existing master field, select the respective shape and click on the button Define Master Fields.

Note

To view all shapes and placeholders including hidden ones, press Alt + F10. The selection pane opens on the right-hand side of your PowerPoint window.

Hidden shapes and placeholders are marked by a crossed-out eye symbol.

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