empower® Consistency Check

Available from Version: -

Operating System: Windows

empower® Add-in: Slides

You can use the empower® Consistency Check to check your presentation for issues regarding the following aspects:

  • Wording

  • Hyphenation

  • Spaces

  • Brackets

  • Punctuation (for bullet lists)

To execute the Consistency Check, navigate to the group Finalize in the empower® Ribbon and click on the button Check (Figure 1, “Button Check”).

A drop-down menu opens.

Figure 1. Button Check

Button Check

Then, choose the option Consistency Check (Figure 2, “Option Consistency Check”).

The Consistency Check opens in the side pane on the right-hand side of your PowerPoint window.

Figure 2. Option Consistency Check

Option Consistency Check

Note

Alternatively, you can open the section Consistency Check directly in the side pane.

For further information regarding the side pane, see Side Pane.

Note

Depending on the Consistency Check configuration in your empower® Environment, not all of the above-mentioned categories are available.

The available categories are defined and can be changed by your empower® Administrators.

Process Consistency Check Results

The results from the Consistency Check are listed per category (Figure 3, “Consistency Check Overview”).

For each instance, the slide the error was found on and the affected element is listed.

If you select an error entry, the corresponding text or element is automatically selected.

Figure 3. Consistency Check Overview

Consistency Check Overview

To correct an error, follow the following steps:

  1. Select the respective entry from the list.

  2. If there is a drop-down menu for the error category, choose which predefined correction option you want to apply (Figure 4, “Drop-Down Menu with Correction Options”).

    If there is no drop-down menu, skip this step.

Figure 4. Drop-Down Menu with Correction Options

Drop-Down Menu with Correction Options

  1. Then, click on the button Correct (Figure 5, “Button Correct”).

Figure 5. Button Correct

Button Correct

To correct multiple errors at once with the same correction option, select all the respective entries and click on the button Correct.

If you want to correct all errors of a category with a specific correction option, tick the checkbox next to the respective category. All errors in this category will be selected.

Now, click on the button Correct.

Auto-Correct Errors

If you do not want to process all errors separately, you can auto-correct them either per category or all together.

To auto-correct all errors in one category, click on the button Auto-correct next to the respective category (Figure 6, “Button Auto-correct”).

Figure 6. Button Auto-correct

Button Auto-correct

If you want to auto-correct all errors in the presentation, click on the button Auto-correct all errors (Figure 7, “Button Auto-correct all errors”).

Figure 7. Button Auto-correct all errors

Button Auto-correct all errors

Errors in the error category Brackets cannot be auto-corrected.

For further information on the issue, click on the button Information (Figure 8, “Button Information for Bracket Errors”).

Figure 8. Button Information for Bracket Errors

Button Information for Bracket Errors

A dialog box opens telling you how to correct the errors. Follow the instructions to correct all errors (Figure 9, “Dialog Box for Bracket Errors”).

Figure 9. Dialog Box for Bracket Errors

Dialog Box for Bracket Errors

If you have finished the correction, reload the check results to be sure all errors have been resolved by clicking on the refresh symbol (Figure 10, “Refresh Symbol”).

Figure 10. Refresh Symbol

Refresh Symbol

If all errors have been resolved, a message appears in the side pane (Figure 11, “Consistency Check Completed”).

Figure 11. Consistency Check Completed

Consistency Check Completed

Note

For the category Wording, auto-correction is available. However, it is recommended to review these error instances individually before auto-correcting the errors.

Important

Depending on the error category, auto-correcting the error is not possible and you need to manually select the most fitting option to correct the error or correct the error manually. In this case, the button Auto-correct is not available.

Important

If you correct errors on agenda slides which have been created automatically via the agenda feature and then update the agenda via the Agenda Editor, your corrections are revoked.

For further information regarding the agenda, see Create an Agenda.

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