Use empower® Links

Available from Version: -

Operating System: Windows

empower® Add-in: Docs

With the help of empower® Links, you can share links to elements or whole folders with other users.

Via the empower® Link, other users can view the content, download the content or directly open it in their corresponding desktop app.

empower® Links can be created by all users, regardless of their permission for the respective folder.

If you share a link to an element or folder with a user who does not have the required permissions to view the element, a message appears when the user opens the empower® Link (Figure 1325, “Message for Missing Permissions”).

Figure 1325. Message for Missing Permissions

Message for Missing Permissions

Note

Depending on the configuration of your empower® Environment, the feature might not be available.

Note

For further information regarding the permission concept, see Permission Concept.

Enable empower® Links

Label_For_Administrators.svg

The empower® Link feature can be enabled in the empower® Admin Center.

For further information regarding the empower® Admin Center and the activation of features, refer to our empower® Admin Center manual.

Create empower® Links

To create an empower® Link, follow the following steps:

  1. In the empower® Library, navigate to the element or folder you want to share.

  2. Select the element or folder.

    You can also select multiple elements and folders at once.

  3. In the navigation bar, navigate to the group Collaboration and click on the button Copy link (Figure 1326, “Button Copy link”).

    The empower® Link is automatically copied to your clipboard.

Figure 1326. Button Copy link

Button Copy link

You can now send the link that has been copied to your clipboard via your preferred messaging or e-mail application.

Important

Integration folders such as Unsplash or Icons8 and their content cannot be made available via empower® Links.

If you select elements in the empower® Library that cannot be made available via empower® Links, a dialog box opens (Figure 1327, “Dialog Box for Invalid Elements”). You can then decide to exclude them from the link.

Figure 1327. Dialog Box for Invalid Elements

Dialog Box for Invalid Elements

Note

You can select up to 30 elements in total. Folders and elements can be shared with the same empower® Link.

Open empower® Links

If you have received an empower® Link, you can open it in your browser.

Here, you can see the elements that have been shared with you. If multiple elements have been shared via this link, each element and/or folder is displayed separately (Figure 1328, “Shared Files”).

In addition, the metadata such as editor or file size details for each element is displayed.

Figure 1328. Shared Files

Shared Files

You can now choose between the following options:

Figure 1329. Buttons Download and Open in Desktop App

Buttons Download and Open in Desktop App

Figure 1330. Button Open in Library

Button Open in Library

Important

The following element types can be included in an empower® Link but they cannot be downloaded:

  • Content blocks

  • Images that do not originate from the library in PowerPoint

As a recipient, you can view the content online via the link but you cannot use it (Figure 1331, “Message in Browser”).

Figure 1331. Message in Browser

Message in Browser

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