empower® Library

Available from Version: -

Operating System: Windows

empower® Add-in: Docs

The empower® Library contains all corporate design compliant content and is divided into multiple sections. It provides you with access to all files and folders you are allowed to view.

The empower® Library can be accessed via the group Start in the empower® Ribbon. To open the library, click on the button Library (Figure 1253, “Button Library”).

It opens in a new window.

Figure 1253. Button Library

Button Library

Alternatively, you can access the empower® Library content via the side pane.

Note

For further information regarding the side pane, see Side Pane.

For further information regarding the permission concept, see Permission Concept.

Library Structure

In the empower® Library, you can see the folder arrangement of the library on the left. It has been constructed in congruence with Microsoft’s Windows Explorer (Figure 1254, “Library Structure”).

Figure 1254. Library Structure

Library Structure

The empower® Library is divided into the following main sections:

  • Company Library

  • User Library

  • Corporate Design Templates

If you select a folder from the folder tree on the left, you will see all the elements stored in this folder on the right (Figure 1255, “Library Window”).

Figure 1255. Library Window

Library Window

You can tell what type of element it is by the icon in the bottom left corner of each element (Figure 1256, “Document Template Icon”).

Figure 1256. Document Template Icon

Document Template Icon

For each element, further meta information such as author, last modification date and size can also be viewed on the bottom of the library (Figure 1257, “Metadata Display”).

Figure 1257. Metadata Display

Metadata Display

In the metadata section, you can also view how often the element has been used in your company. The count increases each time an element is inserted or opened by a user.

Via the navigation bar, you can access all actions for the folder or element that you have currently selected.

These actions can also be accessed via the context menu of each folder or element.

Note

Depending on the configuration of your empower® Environment, users who have left the company may be displayed anonymized in the metadata display.

Note

For further information regarding the recycle bin, see Use the Recycle Bin.

Note

For further information regarding the navigation bar, see Navigation Bar.

Company Library

The Company Library contains folders and content that have been made available for all employees.

Those are final resources that can be used immediately.

Note

Depending on the permission distribution, you might not be able to see all folders in the Company Library.

For further information regarding the permissions concept, see Permission Concept.

User Library

The User Library is your own space.

Here, you can create folders and content such as document templates or content blocks and store them until they are final.

Note

Depending on the setup of your empower® Environment, the User Library might not be available.

Corporate Design Templates

Corporate Design Templates are available with different element types.

The section Corporate Design Templates contains templates for e.g. content blocks, pictures or documents and is intended to help all employees in the company to quickly and easily create new corporate design compliant documents.

Note

Depending on the setup of your empower® Environment, the amount of available Corporate Design Templates might vary.

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