Online Availability of Library Content

Available from Version: - 

Operating System: Windows 

empower® Add-in: Content Enablement

When synchronization is performed via empower® Sync, both metadata and content data are synchronized. Content data can include, for example, the contents of presentations or slides. Content data is downloaded once accessed upon inserting them from the empower® Library.

Content in library folders marked with a cloud symbol is only available online (Figure 1119, “Online Folder”).

Figure 1119. Online Folder

Online Folder

If folders in the library do not have a cloud symbol, the content stored here is also available offline (Figure 1120, “Offline Folder”).

Figure 1120. Offline Folder

Offline Folder

Online and offline synchronization is inherited by all subfolders: from the top folder of each library section to the entire library content, and from any other folder in the library to its subfolders.

You can make folders available offline for yourself, if temporarily required for your work without a stable internet connection.

To do so, follow the following steps:

  1. Right-click the folder you want to make available offline.

    A context menu opens.

  2. Click on the option Offline to expand the context menu (Figure 1121, “Option Offline and Button Make Available Offline” (1)).

  3. Click on the option Make Available Offline (Figure 1121, “Option Offline and Button Make Available Offline” (2)).

  4. Navigate to the empower® Sync and click on the button Sync now.

    Your folder is now available offline and does no longer have a cloud symbol.

Figure 1121. Option Offline and Button Make Available Offline

Option Offline and Button Make Available Offline

To change an offline folder back to an online folder, follow the following steps:

  1. Right-click on the folder you want to make available online only.

    A context menu opens.

  2. Click on the option Offline to expand the context menu (Figure 1122, “Option Offline and Button Make Available Online Only” (1)).

  3. Click on the option Make Available Online Only (Figure 1122, “Option Offline and Button Make Available Online Only” (2)).

  4. Navigate to the empower® Sync and click on the button Sync now.

    Your folder is now available online and does have a cloud symbol.

Figure 1122. Option Offline and Button Make Available Online Only

Option Offline and Button Make Available Online Only

Content data that you have downloaded or synchronized once will remain available offline. Even if the folder is later set to online-only again, the already synchronized content data will not be deleted from your device.

Note

By default, a specific set of library sections and contents are available offline in your empower® Environment.

Depending on the configuration of your empower® Environment, the amount of offline available content might vary.

Note

All user interface terms in the instructions refer to the empower® User Interface for PowerPoint. In Word and Excel, the user interface might differ slightly.

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