Create an Agenda

Available from Version: -

Operating System: Windows

empower^® Add-in: Chart Creation

In PowerPoint, you can create and edit the agenda for your presentation using the Agenda Editor.

The Agenda Editor assists you in creating and editing agenda and divider slides to structure your presentation.

To open the Agenda Editor, navigate to the group empower and click on the button Agenda (Figure 404, “Button Agenda”).

Figure 404. Button Agenda

The Agenda Editor opens (Figure 405, “Agenda Editor”).

Figure 405. Agenda Editor

Note

If you want to edit an existing agenda, you can either use the button Agenda in the group empower or click on any shape on an agenda slide and click on the option Edit Agenda (Figure 406, “Option Edit Agenda”).

Figure 406. Option Edit Agenda

Work with the Agenda Editor

To create or edit your agenda, first select the agenda template you want to use. To do so, open the drop-down menu on the upper left of the Agenda Editor (Figure 407, “Template Drop-Down Menu”).	Figure 407. Template Drop-Down Menu
Choose your preferred template (Figure 408, “Template Drop-Down Menu (Expanded)”).	Figure 408. Template Drop-Down Menu (Expanded)
Then, add agenda points to your agenda. To do so, follow the following steps:
Enter the title for your agenda point. Click on the button Add (Figure 409, “Button Add”) or press Enter. Repeat this process for all your agenda points.	Figure 409. Button Add
To move an agenda point back to the previous level, click on the arrow symbol that points to the left (Figure 411, “Arrow Symbols (Up and Down)” (1)). To move one of the agenda points to a sublevel, hover over the agenda point and click on the arrow symbol that points to the right (Figure 410, “Arrow Symbols (Right and Left)” (2)).	Figure 410. Arrow Symbols (Right and Left)
You can change the order of your agenda points using the arrow symbol that points up or down (Figure 411, “Arrow Symbols (Up and Down)”). You can use Drag & Drop to move the agenda point to the preferred position.	Figure 411. Arrow Symbols (Up and Down)

Note

You can create a maximum of three levels.

If the third level has not been configured for your chosen agenda template and you try to insert the agenda, a dialog box opens (Figure 412, “Dialog Box for Third Level”). In this case, choose another agenda template or do not use third level agenda points.

Figure 412. Dialog Box for Third Level

Note

Alternatively, press and hold the key Ctrl and use the arrow keys for left and right to move the agenda point levels.

Press and hold the key Ctrl and use the arrow keys for up and down to move the agenda points.

To delete an agenda point, click on the X symbol in line with the agenda point (Figure 413, “Cross Symbol”).

Figure 413. Cross Symbol

A menu opens. You will be asked if you also want to delete the agenda point's sublevels (Figure 414, “Deletion Options”).

If you are editing an existing agenda, you can also decide if you want to delete the content slides for this agenda point.

Figure 414. Deletion Options

Important

The deletion of agenda points and their corresponding slides and sections cannot be undone.

Duration and Speaker

If the options have been added to the selected agenda template, you can also add the duration and speaker for each agenda point.
To do so, enter the duration into the input field for Duration (Figure 415, “Input Field Duration”).	Figure 415. Input Field Duration
Enter the speaker's name into the input field for Speaker (Figure 416, “Input Field Speaker”).	Figure 416. Input Field Speaker

Advanced Settings

After you have entered all agenda points, you can implement a multitude of additional settings. To access the advanced settings, click on the button Advanced Settings on the upper right of the Agenda Editor (Figure 417, “Button Advanced Settings”).	Figure 417. Button Advanced Settings
A menu opens. In the menu, tick the checkbox next to a setting to enable the setting (Figure 418, “Advanced Settings”).
The following settings are available:
Settings for the agenda slides (Figure 418, “Advanced Settings” (1)): Overview slide – Tick the checkbox to create an overview slide for your agenda. Divider slides – Tick the checkbox to create divider slides for your agenda. Divider slides for sublevels – Tick the checkbox to create divider slides for all sublevels. Settings for the sublevels (Figure 418, “Advanced Settings” (2)): Only show corresponding level 1 item – Tick the checkbox to display only agenda points on the first level for the corresponding agenda point on your divider slides. Always show level 2 sub items – Tick the checkbox to display agenda points on the second level on your divider slides. This setting is grayed out if you have not added a second level to your agenda. Always show level 3 sub items – Tick the checkbox to display agenda points on the third level on your divider slides. This setting is grayed out if you have not added a third level to your agenda.	Figure 418. Advanced Settings
Settings for single elements (Figure 418, “Advanced Settings” (3)): Chapter reference – Tick the checkbox to display a chapter reference on each divider slide. This setting is grayed out if the setting Divider slides is disabled and if the chapter reference has not been configured for the current agenda template. Navigation – Tick the checkbox to display a navigation on each divider slide. This setting is grayed out if the setting Divider slides is disabled and if the navigation has not been configured for the current agenda template. Slide numbers – Tick the checkbox to display the slide numbers for each agenda point on the divider slides. This setting is grayed out if the setting Divider slides is disabled.
General settings (Figure 418, “Advanced Settings” (4)): Automatic update – Tick the checkbox to update your agenda automatically. In this case, the slide numbers for your agenda points on the divider slides will be updated automatically if you add or delete slides within the presentation sections. This setting is grayed out if the setting Divider slides is disabled. Create sections – Tick the checkbox to automatically create sections based on the agenda points. The sections will be visible in the slide pane on the left of your PowerPoint window. This setting is grayed out if the setting Divider slides is disabled. Avoid consecutively highlighted slides – Tick this checkbox to avoid having multiple divider slides directly following each other. This setting is grayed out if the setting Divider slides is disabled.
Overflow settings (Figure 418, “Advanced Settings” (5)): Fit to slide – Tick the checkbox to fit the agenda to the slide if there are too many agenda points for one slide. Split into multiple slides – Tick the checkbox to split the agenda into multiple slides if there are too many agenda points for one slide.

Note

Depending on the setup of your agenda template, the navigation or chapter reference might not appear on each slide.

Insert Agenda

If you have finished, you can insert the agenda into your presentation.

To do so, click on the button Create Agenda (Figure 419, “Button Create Agenda”).

Figure 419. Button Create Agenda

If you are editing an agenda, the button is called Update Agenda (Figure 420, “Button Update Agenda”).

Figure 420. Button Update Agenda

The agenda slides are inserted into your presentation. You can now start to fill the sections.

Important

If you want to make changes to your agenda, always use the Agenda Editor. Manual changes may lead to formatting issues.

Use an Agenda in Presentation Mode

If you have set up an agenda for your presentation, you can use the elements on the agenda slide to navigate through your presentation while you are in presentation mode.

For example, you can click on one of the agenda points on the overview slide or on a divider slide to jump to the respective agenda point.

If your agenda contains navigation elements, you can also use these elements to jump to other agenda points in the presentation.

To navigate to another agenda point, click on the respective navigation element when you are in presentation mode.

Note

You can also use this feature if you are not in presentation mode.

To do so, hold the key Ctrl and then click on the agenda point or navigation element to jump to the respective agenda point.

Create an Agenda

Note

Work with the Agenda Editor

Note

Note

Important

Duration and Speaker

Advanced Settings

Note

Insert Agenda

Important

Use an Agenda in Presentation Mode

Note

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