empower® Corporate Design Check

Available from Version: -

Operating System: Windows

empower® Add-in: Brand Control

You can use the empower® Corporate Design Check to check your presentation in regards to corporate design compliance.

To do so, it checks if your presentation complies with the empower® Design that the master in use has been assigned to.

If your master has not been assigned to any design, no design errors are displayed. However, error entries concerning aspects that do not depend on the design such as logo protection, layout protection, bullet style and placeholders are displayed.

During the check, aspects such as colors, fonts, font sizes, bullet styles and placeholders are taken into consideration.

If content on slides extends into the logo protection area or outside of a placeholder, these errors will also be listed.

Regarding the master presets, the Corporate Design Check inspects title placeholders separately to check if their color, font, font size and position comply with the presets from the master template.

Note

Charts that have been created with empower® Chart Creation are not taken into consideration during the Corporate Design Check.

Note

For further information regarding the setup of layout protection, see Layout Protection.

For further information regarding the setup of logo protection, see Logo Protection.

To execute the Corporate Design Check, navigate to the group Finalize in the empower® Ribbon and click on the button Check (Figure 389, “Button Check”).

A drop-down menu opens.

Figure 389. Button Check

Button Check

Then, choose the option Design Check (Figure 390, “Option Design Check”).

The Corporate Design Check opens in the side pane on the right-hand side of your PowerPoint window.

Figure 390. Option Design Check

Option Design Check

Note

Designs are created by your empower® Administrators. They are also responsible for assigning masters to those designs.

Note

Alternatively, you can open the section Design Check directly in the side pane.

For further information regarding the side pane, see Side Pane.

Note

The Corporate Design Check is only available in PowerPoint.

For further information regarding the empower® Document Check for Word, see empower® Document Check.

Note

Depending on the Corporate Design Check configuration in your empower® Environment, not all of the above-mentioned categories are available.

Note

If the presentation has either been marked as final or if it is opened in read-only mode, the Corporate Design Check cannot be executed.

A message appears.

Set up Corporate Design Check

Label_For_Administrators.svg

As an empower® Administrator, you can make global settings for the Corporate Design Check.

You can decide which aspects are taken into account for the check and when the Corporate Design Check is triggered automatically.

These settings can be done in the empower® Admin Center.

For further information regarding the empower® Admin Center, refer to our empower® Admin Center manual.

Automatic Corporate Design Check

If it has been setup accordingly by your empower® Administrators, the Corporate Design Check can be triggered automatically.

If so, the Corporate Design Check is either executed automatically if you save slides or presentations to the empower® Library or if you open a slide or a presentation.

Process Corporate Design Check Results

The results from the Corporate Design Check are listed per category (Figure 391, “Corporate Design Check Overview”). Each category can have one or multiple subcategories.

Figure 391. Corporate Design Check Overview

Corporate Design Check Overview

You can either display the entries by error type or by slide (Figure 392, “Sorting Options”).

Figure 392. Sorting Options

Sorting Options

If you list them by type, the slide the error was found on and the affected element is listed for each entry.

If you select an error entry, the corresponding text or element is automatically selected.

To correct an error, follow the following steps:

  1. Select the respective entry from the list.

  2. If there is a drop-down menu for the error category, choose which predefined correction option you want to apply (Figure 393, “Drop-Down Menu with Correction Options”).

    If there is no drop-down menu, skip this step.

Figure 393. Drop-Down Menu with Correction Options

Drop-Down Menu with Correction Options

  1. Then, click on the button Apply (Figure 394, “Button Apply”).

    If there is no drop-down menu, the button Apply is not available.

    Use the button Auto-Correct instead.

Figure 394. Button Apply

Button Apply

To correct multiple errors at once with the same correction option, select all the respective entries and click on the button Apply.

If you want to correct all errors of a category with a specific correction option, tick the checkbox next to the respective category. All errors in this category will be selected.

Now, click on the button Apply. You can also select multiple sub categories at once.

Auto-Correct Errors

If you do not want to process all errors separately, you can auto-correct them either per category or all together.

To auto-correct all errors in one category, click on the button Auto-Correct next to the respective category (Figure 395, “Button Auto-Correct”).

Figure 395. Button Auto-Correct

Button Auto-Correct

If you are displaying the entries by slide, you can also auto-correct all errors on a slide by clicking on the button Auto-Correct next to the slide.

If you want to auto-correct all errors in the presentation, click on the button Auto-Correct all errors (Figure 396, “Button Auto-Correct all errors”).

Figure 396. Button Auto-Correct all errors

Button Auto-Correct all errors

When auto-correcting colors, empower® automatically selects the approved color of your corporate design that is closest to the flagged color. If no matching color is found, the errors remain in the list. The red text next to the category tells you how many errors are left (Figure 397, “Remaining Errors”).

Correct these errors manually by choosing an option from the drop-down menu and clicking on the button Apply.

Figure 397. Remaining Errors

Remaining Errors

When auto-correcting font sizes, empower® selects the next size value up or down from the flagged size value to set a font size that has been approved for your corporate design. The same is also performed for fonts.

If all errors have been resolved, a message is shown in the side pane (Figure 398, “Corporate Design Check Completed”).

Figure 398. Corporate Design Check Completed

Corporate Design Check Completed

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