Design Your Slides

Available from Version: - 

Operating System: Windows 

empower® Add-in: Brand Control

To fill your presentation with content, you can design your own slides or use slide templates and fill them with content.

If you design your slides manually, you can choose which slide layout you want to use, you can insert elements from the empower® Library and format your texts as you need it.

Note

Files that are protected either by the Office built-in document protection or by Microsoft Purview Information Protection cannot be processed by empower®.

Files with Microsoft Purview Information Protection labels similar to Public can be processed.

For further information regarding Microsoft Purview Information Protection, see Protect your sensitive data with Microsoft Purview.

Design Your Slide Manually

If you design your slides manually, there are several options you can use.

First, select a slide layout that you want to use.

To do so, follow the following steps:

  1. Navigate to the group Insert and click on the button Slide (Figure 344, “Button Slide”).

    A drop-down menu opens.

Figure 344. Button Slide

Button Slide

  1. In this drop-down menu, choose if you want to insert a new slide or change the layout of the current slide (Figure 345, “Options New Slide and Layout”).

    1. If you insert a new slide, click on the arrow symbol next to the option New Slide to open the slide layout selection.

Figure 345. Options New Slide and Layout

Options New Slide and Layout

  1. Then, choose a slide layout you want to use (Figure 346, “Slide Layout Selection”).

Figure 346. Slide Layout Selection

Slide Layout Selection

Now, you can use the content placeholders to insert your text, pictures, tables, charts or other content.

The content types you can insert depend on the placeholder type.

To do so, click on the button Elements in the group Insert and choose the element type that you want to insert (Figure 347, “Button Elements”).

Alternatively, click on the individual icons inside of a placeholder.

Figure 347. Button Elements

Button Elements

Depending on the settings made by your empower® Administrators, either the empower® Library opens in the side pane or the Office built-in options open.

If the side pane opens, it opens in the respective element folder.

Here, you can find corporate design compliant pictures, tables or charts that can be used right-away (Figure 348, “Section Pictures”).

Figure 348. Section Pictures

Section Pictures

Some placeholder elements might be disabled by your company.

If this is the case, a dialog box opens (Figure 349, “Dialog Box for Disabled Placeholder Function”).

Figure 349. Dialog Box for Disabled Placeholder Function

Dialog Box for Disabled Placeholder Function

Note

Depending on the setup of your empower® Environment, there might not be folders for all element types.

Available Elements

Under the button Elements, you can find elements of different types that can be inserted into your presentation.

The following elements are available:

  • Presentations

  • Text Elements

  • Tables

  • Icons

  • Images

  • Videos

  • SmartArts

  • Shapes

  • Stamps

Depending on your company's settings, you can either choose from the PowerPoint built-in options or from elements that have been saved to the empower® Library.

Stamps can be used to add a stamp to one slide or all slides.

If you choose the option Stamp, a dialog box opens and you can either choose a predefined stamp or create your own (Figure 350, “Dialog Box for Stamps”).

You can then apply this stamp to the selected slides or to the entire presentation.

To remove all stamps in the presentation, click on the button Remove.

After inserting a stamp, you can also access the settings via its context menu.

Figure 350. Dialog Box for Stamps

Dialog Box for Stamps

Use Slide Templates and Slide Template Collections

Alternatively, you can use slide templates from the empower® Library.

These slide templates and slide template collections have been created in compliance with your corporate design and contain placeholder texts and images that can be replaced with your content.

To use a slide template, follow the following steps:

  1. Navigate to the group Insert and click on the button Slide.

    A drop-down menu opens.

  1. In the drop-down menu, choose the option Slides (Figure 351, “Option Slides”).

    The side pane opens in the subsection Slides of the section Corporate Design Templates.

Figure 351. Option Slides

Option Slides

  1. Here, select the template you want to use.

  2. Either double-click on it or click on the button Insert (Figure 352, “Buttons Insert and Keep Master” (1)).

    The slide will be inserted into the presentation, adapting to the current master used in the presentation.

    1. If you want to insert it with its original master, click on the button Keep Master (Figure 352, “Buttons Insert and Keep Master” (2)).

Figure 352. Buttons Insert and Keep Master

Buttons Insert and Keep Master

  1. Now, you can replace all texts and images with the content you want to use for your presentation (Figure 353, “Slide Template – Example”).

Figure 353. Slide Template – Example

Slide Template – Example

Note

Depending on your empower® Environment, the library section Corporate Design Templates – Slides may also contain slide template collections, saved in .pptx format.

To choose a slide template from a slide template collection, select the slide template collection and double-click on it to navigate into the collection. Then, select the slide template you want to use.

Note

Depending on your empower® Environment, the library section Corporate Design Templates – Slides may also contain automated templates for empower® Document Automation saved in .pptx format.

For further information regarding the use of automated templates, refer to our empower® Document Automation manual.

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