Translate Content

Available from Version: -

Operating System: Windows

empower^® Add-in: Brand Control

You can mark elements in the library as translations to show that the element is a language version of another element.

In addition, you can use these translations to translate presentations and slides via the button Translate in the empower^® Ribbon.

If your company uses DeepL and the DeepL integration in empower^®, you can also translate content automatically via the same button.^[a]

^[a] DeepL is a registered trademark of DeepL GmbH.

Note

The translation features are only available in PowerPoint.

Note

Depending on the setup of your empower^® Environment, the translation features might not be available.

Note

For further information regarding the assignment of languages, see Assign Languages.

Create Translation Groups

If you have added a translation for an element, you can mark the element as a translation.
To do so, follow the following steps:
After saving the element to the empower^® Library and assigning the language, navigate to the group Updates in the navigation bar. Click on the button Languages. A drop-down menu opens. Then, click on the option Mark as translation (Figure 357, “Option Mark as translation”). Repeat steps 1 to 3 for all elements that you want to add to a translation group.	Figure 357. Option Mark as translation
If an element has been marked as a translation, a gray translation symbol is displayed in the element's thumbnail (Figure 358, “Thumbnail with Gray Translation Symbol”).	Figure 358. Thumbnail with Gray Translation Symbol

Important

Marking the element as a translation does not affect the translation feature. If you close the library without creating a translation group, your changes will be lost.

To use translations for the translation feature, create translation groups.

Note

Each language can only be contained once in the same translation group.

Note

Translation groups can only contain elements of the same type.

If you have marked multiple element types as translations, a dialog box opens (Figure 359, “Invalid Selection of Elements”).

Figure 359. Invalid Selection of Elements

After marking the element as a translation, you can create a translation group containing all elements that you have marked as translations.
Translation groups are required for the translation feature for slides and presentations. If a translation group has been created and an included element is translated, empower^® uses the translations available in the translation group.
To create a translation group, follow the following steps:
After marking elements as translations, navigate to one of these elements in the empower^® Library and select it. In the navigation bar, navigate to the group Updates. Click on the button Languages. A drop-down menu opens.
Click on the option Create translation group (Figure 360, “Option Create translation group”).	Figure 360. Option Create translation group
If an element has been added to a translation group, a black translation symbol is displayed in the element's thumbnail (Figure 361, “Thumbnail with Black Translation Symbol”).	Figure 361. Thumbnail with Black Translation Symbol
To remove an element from a translation group, click on the button Languages again and choose the option Remove from translation group (Figure 362, “Option Remove from translation group”).	Figure 362. Option Remove from translation group

Note

Alternatively, you can access the option Language via the context element of an element.

Outdated Translations

If you change one of the translations included in a translation group and overwrite it in the empower^® Library, you will be asked if the other translations should be marked as outdated (Figure 363, “Dialog Box for Changed Translations”).	Figure 363. Dialog Box for Changed Translations
If you choose to mark the other translations as outdated, another dialog box opens (Figure 364, “Dialog Box for Adaption”). Here, you can choose if you want to adapt the outdated translations right away. To do so, click on the button Yes.	Figure 364. Dialog Box for Adaption
If you do not adapt the translation right away, a red dot appears next to the other elements' translation symbol in the empower^® Library (Figure 365, “Thumbnail for Outdated Translation”).	Figure 365. Thumbnail for Outdated Translation
In some cases, it might be necessary to mark translations manually. To manually mark one of the translations in the translation group as outdated, click on the button Languages again and choose the option Translation outdated (Figure 366, “Option Translation outdated”).	Figure 366. Option Translation outdated
To manually mark one of the translations as up to date again, click on the button Languages again and choose the option Translation up to date (Figure 367, “Option Translation up to date”).	Figure 367. Option Translation up to date
If you open an outdated translation either right away or via the empower^® Library, a post-it appears on the outdated slides (Figure 368, “Post-it in Outdated Translation”). It serves as a note to tell you that the translation must be adapted. If you have finished adapting the translation, delete this post-it before saving the slide or the presentation to the empower^® Library. Otherwise the post-it will remain on the final translation.	Figure 368. Post-it in Outdated Translation
If you save a formerly outdated translation to the library after adaption, a dialog box appears.
In this dialog box, you can choose between the following options:
Keep displaying the translation as outdated because the adaption has not been finished yet (Figure 369, “Dialog Box for Changed Outdated Translations” (1)) Display the translation as up to date again (Figure 369, “Dialog Box for Changed Outdated Translations” (2)) Display other translations as outdated again (Figure 369, “Dialog Box for Changed Outdated Translations” (3))	Figure 369. Dialog Box for Changed Outdated Translations

Note

If you open a presentation that contains outdated translations, a notification bar appears.

This notification bar informs you that there are outdated translations in the presentation. To see which translations are outdated, open the empower^® Library and navigate into the presentation.

Note

Alternatively, you can access the option Language via the context element of an element.

Translate Content

If you or your colleagues have created translation groups in the empower^® Library or if your company uses the DeepL integration in empower^®, you can translate your presentation or slides automatically.
To translate content, follow the following steps:
If you want to translate specific slides in your presentation, select them in the slide pane. In the empower^® Ribbon, navigate to the group Transform. Click on the button Translate (Figure 370, “Button Translate”). A dialog box opens.	Figure 370. Button Translate
Here, choose if you want to translate the whole presentation or only the selected slides (Figure 371, “Dialog Box for Translation without DeepL” (1)). Then, choose the language you want to translate the content into (Figure 371, “Dialog Box for Translation without DeepL” (2)).	Figure 371. Dialog Box for Translation without DeepL
Then, click on the button OK (Figure 372, “Button OK”). The translation is inserted and replaces the former slides. If the translation is outdated, the post-it that appears when you insert an outdated element manually is displayed on the slide.	Figure 372. Button OK
If the DeepL translation feature has been enabled by your empower^® Administrators, further options are available.

Translate Content with DeepL

If the DeepL translation feature has been enabled by your empower^® Administrators, the section Translation options becomes visible.
In addition, all languages that can be used with DeepL are displayed in the language selection.
To translate content with DeepL, follow the following steps:
If you want to translate specific slides in your presentation, select them in the slide pane. In the empower^® Ribbon, navigate to the group Transform. Click on the button Translate. A dialog box opens.
Here, choose if you want to translate the whole presentation or only the selected slides (Figure 373, “Dialog Box for Translation with DeepL” (1)). Then, choose the language you want to translate the content into (Figure 373, “Dialog Box for Translation with DeepL” (2)). If a language is supported by the empower^® Library, an empower symbol is displayed next to it. Expand the translation options (Figure 373, “Dialog Box for Translation with DeepL” (3)).	Figure 373. Dialog Box for Translation with DeepL
To enable your preferred options, tick the checkboxes (Figure 374, “Translation Options”). There are three options: Use translations from library – If there are translation groups for slides to be translated and those translation groups contain the required language for translation, these elements are used for the translation instead of the DeepL machine translation. Mark slides translated with DeepL – If slides are translated by DeepL machine translation, a post-it will be inserted onto these slides to tell you that the content has been translated automatically and needs further review. Keep original slides – The original slides for slides that are translated by DeepL machine translation or with translation groups remain in the presentation.	Figure 374. Translation Options
Click on the button OK (Figure 375, “Button OK”). The translation is inserted and replaces the former slides.	Figure 375. Button OK

Important

Charts that have been added with the Office built-in feature cannot be translated with the DeepL integration in empower^®.

Important

If you choose the option Use translations from the library but there is no translation group with the corresponding language available in the library, the slide is either not translated or DeepL is used instead. If DeepL is used as a fallback, the slides will not be marked with a post-it.

DeepL can only be used as a fallback if the DeepL integration is active in your empower^® Environment.

Note

Delete the post-it manually after reviewing the automatically translated content (Figure 376, “Post-It for Automatic Translations”).

Figure 376. Post-It for Automatic Translations

Note

Your empower^® Administrators can define a character limit per user for the DeepL translation integration. If you exceed this limit, you receive a message telling you when the feature will be available for your again (Figure 377, “DeepL Limit Exceeded”).

Figure 377. DeepL Limit Exceeded

Translate Content

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Create Translation Groups

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Outdated Translations

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Translate Content

Translate Content with DeepL

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