Use empower® Links

Available from Version: -

Operating System: Windows

empower® Add-in: Brand Control

With the help of empower® Links, you can share links to elements or whole folders with other users.

Via the empower® Link, other users can view the content, download the content or directly open it in their corresponding desktop app.

empower® Links can be created by all users, regardless of their permission for the respective folder.

If you share a link to an element or folder with a user who does not have the required permissions to view the element, a message appears when the user opens the empower® Link (Figure 158, “Message for Missing Permissions”).

Figure 158. Message for Missing Permissions

Message for Missing Permissions

Note

Depending on the configuration of your empower® Environment, the feature might not be available.

Note

For further information regarding the permission concept, see Permission Concept.

Note

All user interface terms in the instructions refer to the empower® User Interface for PowerPoint. In Word and Excel, the user interface might differ slightly.

Enable empower® Links

Label_For_Administrators.svg

The empower® Link feature can be enabled in the empower® Admin Center.

For further information regarding the empower® Admin Center and the activation of features, refer to our empower® Admin Center manual.

Create empower® Links

To create an empower® Link, follow the following steps:

  1. In the empower® Library, navigate to the element or folder you want to share.

  2. Select the element or folder.

    You can also select multiple elements and folders at once.

  3. In the navigation bar, navigate to the group Collaboration and click on the button Copy link to clipboard (Figure 159, “Button Copy link to clipboard”).

    The empower® Link is automatically copied to your clipboard.

Figure 159. Button Copy link to clipboard

Button Copy link to clipboard

You can now send the link that has been copied to your clipboard via your preferred messaging or e-mail application.

Important

Integration folders such as Unsplash or Icons8 and their content cannot be made available via empower® Links.

If you select elements in the empower® Library that cannot be made available via empower® Links, a dialog box opens (Figure 160, “Dialog Box for Invalid Elements”). You can then decide to exclude them from the link.

Figure 160. Dialog Box for Invalid Elements

Dialog Box for Invalid Elements

In PowerPoint, there is no dialog box. The option is hidden if you have selected unsupported elements.

Note

You can select up to 30 elements in total. Folders and elements can be shared with the same empower® Link.

Open empower® Links

If you have received an empower® Link, you can open it in your browser.

Here, you can see the elements that have been shared with you. If multiple elements have been shared via this link, each element and/or folder is displayed separately (Figure 161, “Shared Files”).

In addition, the metadata such as editor or file size details for each element is displayed.

Figure 161. Shared Files

Shared Files

You can now choose between the following options:

Figure 162. Buttons Download and Open in Desktop App

Buttons Download and Open in Desktop App

Figure 163. Button Open in Library

Button Open in Library

Note

For further information regarding the empower® Web App, refer to our empower® Web Components manual.

Important

The following element types can be included in an empower® Link but they cannot be downloaded:

  • Content blocks

  • Table style sets

  • Table sizes

  • Cell style sets

  • Images that do not originate from the library in PowerPoint

As a recipient, you can view the content online via the link but you cannot use it (Figure 164, “Message in Browser”).

Figure 164. Message in Browser

Message in Browser

Use empower® Links in Presentation

You can use empower® Links to link slides or presentations inside a presentation and open them directly while presenting your slides.

The linked slide or presentation is opened in presentation mode when you click on the link.

To use an empower® Link in a presentation, follow the following steps:

  1. Create an empower® Link for the slide or presentation you want to link.

    To do so, follow the instructions under Create empower® Links.

  2. Make sure the folder in which this slide or presentation is included is available offline.

  3. Set the empower® Link that has been copied to your clipboard as a hyperlink on a text or a shape in the presentation in which you want to link the content.

  4. Enter presentation mode to present your slides.

  5. To open the linked slide or presentation, click on the hyperlink in the presentation.

    The linked slide or presentation opens in presentation mode.

    1. To come back to the main presentation, either click through the linked presentation or press ESC.

      If you click through the entire linked presentation, you jump back to the main presentation after the black PowerPoint screen.

Note

You can only use slides or presentations that are included in folders that are available offline.

For further information regarding offline availability, see Online Availability of Library Content.

Note

If you link a slide which is part of a presentation, all slides in this presentation are opened when clicking the link in presentation mode.

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