Search in Library

Available from Version: -

Operating System: Windows

empower® Add-in: Brand Control

With the library search, you can execute a targeted search which searches the entire library, including the properties of an element such as tags, text, notes and alternative text.

To execute a search, enter your search word in the search bar and press Enter (Figure 104, “Search Bar”).

Figure 104. Search Bar

Search Bar

The search is available online and offline.

If you want to broaden or specify your search, you can modify your search by defining the search scope and by using operators, wildcards and fields.

Note

All user interface terms in the instructions refer to the empower® User Interface for PowerPoint. In Word and Excel, the user interface might differ slightly.

Note

For further information regarding the online and offline availability, see Online Availability of Library Content.

Search Scope

Before executing your search, you can define the scope of the search (Figure 105, “Search Scope”).

Figure 105. Search Scope

Search Scope

You can decide if you want to search in the whole library, in the current library, in the current folder or in the current folder and all its subfolders (Figure 106, “Search Scope Drop-Down Menu”).

To do so, open the drop-down menu next to the search field and choose the preferred option.

If you execute a search now, empower® will only search for elements in the respective library section.

Figure 106. Search Scope Drop-Down Menu

Search Scope Drop-Down Menu

Note

By default, the option All items is set in empower®.

Wildcards and Operators

To broaden your search results, you can use the following wildcard characters:

  • Question mark (?) for single character wildcards (Figure 107, “Question Mark”)

    • Use the question mark (?) to replace a character. The question mark can stand for any character. For example, if you search for Te?t, you will receive results for elements containing the words Test and Text.

  • Asterisk (*) for multiple character wildcards (Figure 108, “Asterisk”)

    • Use the asterisk (*) to replace multiple characters. The asterisk can stand for any number of characters. For example, if you search for Test*, you will receive results for elements containing the words Test, Tester, Tests and Testing.

Figure 107. Question Mark

Question Mark

Figure 108. Asterisk

Asterisk

In addition, you can use the following operators to narrow down or to broaden your search results:

  • AND: To combine two search terms (Figure 109, “AND”)

    • Use the operator AND to search for two obligatory terms at once. For example, if you search for Germany AND Switzerland, you will only receive results for elements containing both terms.

  • OR: To search for elements containing either of the search terms (Figure 110, “OR”)

    • Use the operator OR to search for two optional terms at once. For example, if you search for Germany OR Switzerland, you will receive results for elements containing either one of the terms or both terms.

  • NOT: To exclude elements containing a specific term (Figure 111, “NOT”)

    • Use the operator NOT to exclude terms from your search. For example, if you search for Germany NOT Switzerland, you will only receive results for elements containing the term Germany but not the term Switzerland.

  • Plus (+): To make a term obligatory (Figure 112, “Plus”)

    • Use the plus (+) to make terms obligatory for your search. For example, if you search for +Germany Switzerland, you will receive results for elements definitely containing the term Germany and optionally containing the term Switzerland.

      Make sure to place the plus (+) directly in front of the search term. Otherwise the operator will not have the same effect.

Figure 109. AND

AND

Figure 110. OR

OR

Figure 111. NOT

NOT

Figure 112. Plus

Plus

Fields

To specify your search, you can use fields. The following fields can be searched (Figure 113, “Available Fields in PowerPoint”):

  • Name

  • Tags

  • Author

  • Editor

  • Header

  • Header (First Page)

  • Footer

  • Footer (First Page)

  • Content

  • Heading

  • Body

  • Notes

Figure 113. Available Fields in PowerPoint

Available Fields in PowerPoint

To use the fields to specify your search, you must first execute a search. When the search results are displayed, the fields become visible and you can deselect fields that you do not want to search.

To do so, click on the respective field.

The empower® Library automatically carries out a new search each time a field is enabled or disabled.

By default, all fields are searched for the initial search.

Important

Depending on the Office application in use, not all fields are available.

Note

The field selection for the search does not apply to library content that comes from integrations such as Unsplash or Icons8.

For example, if you disable the field Name, you will still receive search results from the integration that contain the search term in the name.

Open Library Location

If you find an element you want to use, you can navigate to its actual location in the empower® Library.

To do so, click on the button Open in Library in the navigation bar. empower® will automatically jump to the element's location in the library (Figure 114, “Button Open in Library”).

Figure 114. Button Open in Library

Button Open in Library

For slides that are part of a presentation, the button is called Show in presentation (Figure 115, “Button Show in presentation”).

Figure 115. Button Show in presentation

Button Show in presentation

Note

Alternatively, you can open the context menu of the respective element and choose the option Open in Library or Show in presentation.

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