The empower® AI Assistant Prompting Window

Available from Version: -

Operating System: Windows

After accessing the AI Assistant, you can either use your own prompt or use a predefined company prompt.

To use your own prompt, enter your prompt into the input field (Figure 286, “Input Field”).

Figure 286. Input Field

Input Field

To use a predefined company prompt, choose one of the available prompts from the list.

The following company prompts are available by default:

  • Check

  • Improve

  • Shorten

  • Text to bullet

  • Translate to EN

  • Translation to DE

Company prompts are displayed in light blue color (Figure 287, “Available Prompts”).

Figure 287. Available Prompts

Available Prompts

Note

Company prompts cannot be edited but you can add your own user prompts to the list of available prompts.

For further information regarding the addition of your own prompts, see Add User Prompts.

Work in Completion Mode

In completion mode, the AI Assistant can help you to create new text.

To use this mode, follow the following steps:

  1. Select an empty shape or space in which you want to add text.

  2. Click on the button AI Assistant.

    The AI Assistant opens in a new window.

  3. Now, enter your own prompt or choose one from the list.

    The AI Assistant will then generate a text according to the prompt.

  4. If the text does not fit your expectations, you have multiple options:

    1. Adjust your initial prompt and use the new version to create a new text.

    2. Choose another prompt from the list.

    3. To regenerate the text with the same prompt, click on the retry symbol (Figure 288, “Command Bar with Favorites, Copy and Retry Symbols in Completion Mode”).

    4. Click on the button Accept to insert the generated text. Then, select the generated text and click on the button AI Assistant again.

      The AI Assistant opens in prompt mode and you can modify your text using different types of prompts.

  5. To copy the text to your clipboard, click on the copy symbol (Figure 288, “Command Bar with Favorites, Copy and Retry Symbols in Completion Mode”).

  6. If the text fits your expectations, click on the button Accept (Figure 289, “Buttons Accept and Cancel in Completion Mode” (1)).

    The text will be inserted into your shape, document or e-mail.

    1. If you do not want to use the generated text, click on the button Cancel (Figure 289, “Buttons Accept and Cancel in Completion Mode” (2)).

Figure 288. Command Bar with Favorites, Copy and Retry Symbols in Completion Mode

Command Bar with Favorites, Copy and Retry Symbols in Completion Mode

Figure 289. Buttons Accept and Cancel in Completion Mode

Buttons Accept and Cancel in Completion Mode

Note

If there are too many prompts to be displayed, click on the button View more prompts (Figure 290, “Button View More Prompts”). You can now access all prompts that have been saved to the list.

Figure 290. Button View More Prompts

Button View More Prompts

Note

Close the prompting window to continue working in the Office application.

Work in Prompt Mode

In prompt mode, the AI Assistant can help you to modify, edit or translate existing text.

To use this mode, follow the following steps:

  1. Select a shape with text or body text that you want to edit.

  2. Click on the button AI Assistant.

    The AI Assistant opens in a new window. The window will display your source text in the left column.

  3. Now, enter your own prompt or choose one from the list. The AI Assistant will then modify the text according to your prompt.

    The window will show the result in the right column.

  4. If the text does not fit your expectations, you have multiple options:

    1. Adjust your initial prompt and use the new version to create a new text.

    2. Choose another prompt from the list.

    3. Modify the source text in the left column and reuse your prompt.

    4. To regenerate the text with the same prompt, click on the retry symbol (Figure 291, “Command Bar with Favorites, Copy and Retry Symbols in Prompt Mode”).

    5. Modify the target text manually before accepting it.

  5. To copy the text to your clipboard, click on the copy symbol (Figure 291, “Command Bar with Favorites, Copy and Retry Symbols in Prompt Mode”).

  6. If the result fits your expectations, click on the button Accept (Figure 292, “Buttons Accept and Cancel in Prompt Mode” (1)).

    The text will be inserted into your shape, document or e-mail. It replaces the text you had selected.

    1. If you do not want to use the generated text, click on the button Cancel (Figure 292, “Buttons Accept and Cancel in Prompt Mode” (2)).

Figure 291. Command Bar with Favorites, Copy and Retry Symbols in Prompt Mode

Command Bar with Favorites, Copy and Retry Symbols in Prompt Mode

Figure 292. Buttons Accept and Cancel in Prompt Mode

Buttons Accept and Cancel in Prompt Mode

Important

Once the generated text is inserted, the formatting of the selected text is reset.

Note

If there are too many prompts to be displayed, click on the button View more prompts (Figure 290, “Button View More Prompts”). You can now access all prompts that have been saved to the list.

Note

Close the prompting window to continue working in the Office application.

Working with Multiple Slides or Shapes

If you have selected multiple shapes or slides in PowerPoint, the number of selected shapes or slides is displayed in the prompting window (Figure 293, “Number of Selected Shapes or Slides”).

Figure 293. Number of Selected Shapes or Slides

Number of Selected Shapes or Slides

To accept the generated text for the current shape or slide, click on the button Accept.

To move on to the next shape or slide, click on the button Skip (Figure 294, “Button Skip in Multi-Shape and Multi-Slide Support”).

Figure 294. Button Skip in Multi-Shape and Multi-Slide Support

Button Skip in Multi-Shape and Multi-Slide Support

Important

Multi-shape and multi-slide support are only available in PowerPoint.

Important

If multiple shapes or slides are selected, the AI Assistant is automatically opened in prompt mode. Therefore, empty shapes are skipped automatically.

To generate text from scratch for empty shapes or slides, select them separately and work in completion mode.

Add User Prompts

While working in prompt mode, you can add your own prompts to the prompt list. This way, you will be able to reuse your prompts any time.

To add a new prompt to the list, follow the following steps:

  1. If the prompt is not yet entered in the input field, enter the respective prompt.

  2. In the right column, click on the favorites symbol (Figure 291, “Command Bar with Favorites, Copy and Retry Symbols in Prompt Mode”).

  3. Change the display name of your prompt.

    This name will be displayed in the prompt list.

  4. In the input field, check your prompt and if required, adjust the prompt to your needs.

  5. To save your final prompt to the list, click on the button Add (Figure 295, “Button Add”).

    If you do not want to add the prompt, click on the button Cancel.

Figure 295. Button Add

Button Add

Your prompt will now be displayed in the list. It is displayed in another color to distinguish it from the company prompts (Figure 296, “User Prompt”).

Figure 296. User Prompt

User Prompt

To view the complete prompt in the list, hover over the prompt. A tooltip will be displayed showing the complete prompt.

Important

Prompts can only be added in prompt mode.

Remove User Prompts

To delete user prompts, follow the following steps:

  1. Click on the button View more prompts (Figure 290, “Button View More Prompts”).

  2. Click on the button Edit (Figure 297, “Button Edit”).

  3. Navigate to the prompt you want to delete.

  4. Click on the bin symbol next to the respective prompt (Figure 298, “Bin Symbol”).

  5. To save your changes, click on the checkmark symbol (Figure 299, “Checkmark and Cross symbol”).

    1. To discard your changes, click on the X symbol (Figure 299, “Checkmark and Cross symbol”).

If you want to close the edit menu, click on the arrow up symbol (Figure 300, “Arrow Up Symbol”).

Figure 297. Button Edit

Button Edit

Figure 298. Bin Symbol

Bin Symbol

Figure 299. Checkmark and Cross symbol

Checkmark and Cross symbol

Figure 300. Arrow Up Symbol

Arrow Up Symbol

Note

If you have selected the user prompt and it has been inserted into the input field, you can also click on the favorites symbol again to delete the user prompt from the list.

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