Use Automated Templates in PowerPoint

Available from Version: 9.0 

Operating System: Windows 

empower® Add-in: Document Automation

Automated templates have a special icon indicating that they are automated (Figure 155, “Automated Presentation with Icon”).

Figure 155. Automated Presentation with Icon

Automated Presentation with Icon

To open such a template, double-click on it or click on the button Open (Figure 156, “Open Automated Template” (1)).

If you want to insert an automated templates into your current presentation, click on the button Insert (Figure 156, “Open Automated Template” (2)).

A dialog box opens.

Figure 156. Open Automated Template

Open Automated Template

Note

If it is your first time using an automated template, a login window opens before you can fill in the template.

In this window, use your empower® Credentials. You will then be forwarded automatically.

Fill in Templates

In the dialog box, you will find all the questions and instructions that were defined when the automated template was created (Figure 157, “Dialog Box for Automated Template”).

Figure 157. Dialog Box for Automated Template

Dialog Box for Automated Template

Depending on the type of question or instruction, there are different ways to answer the questions and follow the instructions:

Figure 158. Text Input Question

Text Input Question

  • Yes/No – To answer the question, enable or disable the toggle button (Figure 159, “Yes/No Question”).

    The answer can also be shown in form of a checkbox. In this case, tick the checkbox if you want to answer with Yes.

Figure 159. Yes/No Question

Yes/No Question

Figure 160. Picture Question

Picture Question

Figure 161. Single Choice Question

Single Choice Question

Figure 162. Multiple Choice Question

Multiple Choice Question

If there is a dependent question or instruction, it will appear once the parent question has been answered.

Required questions are marked by an asterisk.

If a question or instruction defined as required has not been answered, a corresponding message appears (Figure 163, “Missing Answer”).

The presentation cannot be created until the required questions and instructions have been answered.

Figure 163. Missing Answer

Missing Answer

If you have answered all questions and instructions properly, click on the button Create.

Before saving and using it, review the automatically generated presentation or slide.

Use Template with Agenda

If an agenda was created via the empower® Agenda feature during the creation of the template, the agenda must be manually updated after the presentation or slide is created in order to include the responses in the agenda.

To do so, follow the following steps:

  1. Create the document.

    The agenda will appear in the document with the wrong numbering if sections are omitted due to the conditions and responses.

  2. Open the Agenda Editor.

  3. Do not make any changes here.

    To reload the agenda, click on the button Update Agenda.

The agenda will automatically recognize which sections are missing and will update the numbering.

Important

This method only works if there is an agenda overview slide available.

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